gathers information on employees, individuals applying for HUD programs,
business partners, contractors and clients. The Privacy
Act of 1974 established controls over what personal information
is collected by the federal government and how it is used.
Act grants rights to United States citizens and legal permanent
residents. Under the Privacy Act you:
Act mandates that the Government:
you why information is being collected and how it is going to
that information is accurate, relevant, complete and up-to-date
before disclosing it to others;
you to find out about disclosures of your records to other agencies
or persons; and
you with the opportunity to correct inaccuracies in your records.
Privacy Act applies only to records about individuals maintained
by agencies in the executive branch of the government. It applies
to these records only if they are kept in a "system of records."
A "system of records" is a group of records from which
the information was retrieved by an individual's name, social security
number, date of birth or some other personal identifier.
How do you request information under the Privacy Act?
may request access to the records maintained about you by HUD in
person or in writing. You must show proof of identity before HUD
can give you your records.
a document with your photograph (building pass, driver's license,
etc.) is accepted proof of identity. Written requests for access
can establish proof of identity by a notarized statement or equivalent.
you are making a written request address your letter to:
Of Housing and Urban Development
7th St. SW, Room 2256
sure to write "Privacy Act Request" clearly on both
the letter and the envelope.
as much information as possible about what records are being requested
and include the name of the "systems of records" notice,
for personnel records can be made directly to the Office of Human
policies, procedures, and guidelines for the implementation
of HUD's Privacy Act Program are contained in Handbook 1325.01,
Act Handbook. Also, please see HUD's Privacy