name: Investigation Files.
of individuals covered by the system: HUD program participants and
HUD employees involved in matters under Office of Inspector General
cognizance, and HUD investigators.
of records in the system: Manual Files contain information concerning
investigation of alleged irregularities in connection with HUD programs
and include initial complaints filed against subject alleging violations,
reports of investigation, findings of HUD officials, and recommendations
and dispositions to be made. Manual and automated files contain
case file number, status and disposition, investigator name and
number, and staff hour usage.
for maintenance of the system: Inspector General Act of 1978, Pub.
uses of records maintained in the system, including categories of
users and the purposes of such uses: See Routine Use paragraphs
in prefatory statement.
routine uses: To Department of Labor--for investigative research;
as a data source for management information for production of summary
descriptive statistics and analytical studies in support of the
function for which the records are collected and maintained; or
for related personnel management functions or manpower studies.
Files may also be used to respond to general request for statistical
information (without personal identification of individuals) under
the Freedom of Information Act, or to locate specific individuals
for personnel research or other personnel management functions.
and practices for storing, retrieving, accessing, retaining, and
disposing of records in the system:
Storage: Paper records in file folders. The automated portion of
the system is stored on magnetic tape/disc/drum.
Retrievability: Manual records can be retrieved by name, investigation
file number, case number; manual records containing investigator
time accounting information can be retrieved by investigator name
and investigator number. Information in automated records can be
retrieved by case file number, investigator name, investigator number,
and subject name.
Safeguards: Manual Records are maintained in locked file cabinets
or in metal file cabinets in secured rooms or premises with access
limited to those persons whose official duties require access. Computer
terminals are secured in controlled areas which are locked when
unoccupied. Access to automated files is limited to authorized personnel
who must use a password system to gain access.
Retention and disposal: Records are primarily active; however, records
are destroyed in conformance with Records Schedule 28 (Investigation
Records), Appendix 28, HUD Handbook 2225.6.
manager(s) and address: Director, Administrative Support Staff,
Office of the Inspector General, Department of Housing and Urban
Development, 451 Seventh Street, SW., Washington, DC 20410.
procedure: For information, assistance, or inquiry about existence
of records, contact the Privacy Act Officer at the Headquarters
location, in accordance with 24 CFR part 16. This location is given
in appendix A.
access procedures: The Department's rules for providing access to
records to the individual concerned appear in 24 CFR part 16. If
additional information or assistance is needed, contact the Privacy
Act Officer at the Headquarters location. This location is given
in appendix A.
record procedures: The Department's rules for contesting the contents
of records and appealing initial denials by the individual concerned
appear in 24 CFR part 16. If additional information or assistance
is needed, it may be obtained by contacting (i) in relation to contesting
contents of records, the Privacy Act Officer at the Headquarters
location, which is given in appendix A; (ii) in relation to appeals
of initial denials, the HUD Departmental Privacy Appeals Officer,
Office of General Counsel, Department of Housing and Urban Development,
451 Seventh Street, SW, Washington, DC 20410.
Record source categories: Subject individuals; other individuals;
current or previous employers; credit bureau; financial institutions;
corporations or firms; law enforcement agencies. Systems exempted
from certain provisions of the act: Pursuant to 5 U.S.C. 552a(k)(2)
and (k)(5), all investigatory material in the record which meets
the criteria of these sub-sections is exempted from the notice,
access, and contest requirements (under 5 U.S.C. 552a(c)(3), (d),(e)(1),
(e)(4)(G), (H), and (I) and (f) of the agency regulations in order
for the Department's legal staff to perform its function properly.