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HUD   >   Program Offices   >   Housing   >   Comp   >   Premiums   >   Monthly (Periodic) Premium Batch Payment Processing Instructions for CPU to CPU Transmissions
Monthly (Periodic) Mortgage Insurance Premium Batch Payment Processing Instructions for CPU to CPU Transmissions

Overview

These instructions are provided for lenders and service bureaus that choose to submit Single Family monthly (periodic) mortgage insurance premium payments directly to HUD by making CPU to CPU batch file transmissions. (Monthly premium payment information submitted to HUD is transmitted to its automated collection system for collection processing.)

First, the Periodic Batch Transmission Signup Sheet [DOC] is completed by the lender (or its designated service bureau) and submitted to HUD via email to the SfpaygovPeriodic@hud.gov mailbox.

After the Signup Sheet is received by HUD and processed, HUD issues to the lender or service bureau a unique six-character ID beginning with the letter X (e.g., X00001) and a password. (This information is provided to the contact person(s) specified on the Signup Sheet.) The HUD Xnnnnn ID is used to log on to the Secure Shell File Transfer Protocol (SFTP) server on the HUD network. To make a payment, the lender or service bureau transmits a batch file containing monthly premium payment information to this server. For the two batch file formats acceptable to HUD, see Monthly (Periodic) Mortgage Insurance Premium Payment Batch File Formats

The lender or service bureau must test the batch file payment process on HUD's Test platform. Instructions will be provided. When the test is successfully completed, monthly premium payments can be submitted to HUD's Production platform.

Monthly Premium Batch File Naming Conventions

Lenders and service bureaus can transmit more than one monthly premium payment batch file per day to HUD. Transmitted batch files are picked up from the SFTP server and processed by HUD once every hour. The batch file can have any name the Lender chooses. However, the file name must follow the format described below. Each file should have a unique name as a precautionary measure. This prevents overwriting a previously transmitted file that was not processed by HUD yet. Failure to comply with these naming conventions may result in a delay in MIP payment processing.

File Name Explanation

CXXXXXXX.DAT

This file contains the payment records. The file name must be in UPPERCASE and cannot be more than eight characters in length. The first character (C) must be an alphabetical letter (A-Z). The remaining characters (up to seven - XXXXXXX) can be letters or numbers. However, all letters must be UPPERCASE. The file name extension must be .DAT in UPPERCASE. For example: P0610PMT.DAT

CXXXXXXX.END

A completion file with an .END file name extension indicates the completion of a successful transmission of the .DAT file by the lender or service bureau. It does not need to contain data. HUD uses it as an indication to accept and process the .DAT file. For every file submitted with a .DAT file extension, a corresponding file with an .END file extension must be submitted. The file name must be the same for both files. The .END file name and extension must be UPPERCASE. For example, the .DAT file mentioned above would have a corresponding P0610PMT.END file. The transmission of the .END file must take place after the successful transmission of the .DAT file. These files must be sent sequentially, NOT concurrently.


Processing Results

The results of the monthly premium payment batch file processing will be communicated in two formats: email and HTML display page (on the FHA Connection).

  • Email: An email is automatically generated with the status of the batch file submission process and is sent to the primary and secondary contacts listed for the Title II Single Family Periodic (Monthly) Premiums cash flow account set up by the lender in HUD's Lender Electronic Assessment Portal (LEAP). A link to LEAP is available on the FHA Connection's Lender Functions menu.

  • Also, if a transmitted batch file transmitted is rejected for format or control total issues, an automated e-mail notification is sent to the technical contact provided on the Periodic Batch Transmission Signup Sheet. The reason for the rejection is provided.

  • FHA Connection: Authorized lender employees will also be able to log on to the FHA Connection (using their existing FHA Connection user ID and password) and view monthly premium payment history. This will require an update to the user's security access; users should request authorization for the View Payment History and View File Transmission History functions of "Monthly Premiums" from their FHA Connection Application Coordinator.

    In order for a service bureau to view the monthly premium payment history for a lender it services, the lender's Application Coordinator must first update the service bureau's authorizations (via the FHA Connection's Service Bureau Authorization function) to include View Payment History and View File Transmission History. Then, employees of the service bureau authorized to view this information must ask their FHA Connection Application Coordinator for authorization for the View Payment History function of "Monthly Premiums".

Maximum Payment Amount

A payment cannot exceed $99,999,999.99.  If the total payment amount is greater than $99,999,999.99, it must be divided into lesser amounts and submitted as separate batch files. 

Reporting a Public Internet Provider (IP) Address Change

The lender (or its designated service bureau) must report a public IP address change to HUD as soon as possible. The Periodic Batch Transmission Signup Sheet [DOC] must be completely filled out by the lender (or its designated service bureau) for the new public IP address and submitted via email to the HUD SfpaygovPeriodic@hud.gov mailbox. The change is made in HUD's system approximately two to three business days after receipt of the completed Periodic Batch Transmission Signup Sheet.