Temporary PHA Plan Submission Requirements
PHAs should submit the PHA Plan to their Public Housing Director and PHA Plan Point of Contact in the local field office via e-mail(s). The e-mail(s) should specify which documents are attached. Ideally, PHAs should zip the files to reduce the size of the PHA Plan attachment. If a PHA is submitting multiple e-mails, though, it should specify that there are multiple e-mails in each e-mail submission. If the PHA Plan or any significant amendment includes information about HUD’s Rental Assistance Demonstration (RAD), PHAs should copy the RAD inbox at RADPHAPlans@hud.gov. The field office will send a reply e-mail to the PHA notifying the PHA that they have received a complete submission. If documents are missing, the field office will notify the PHA of the missing information with a copy to RADPHAPlans@hud.gov.
What Is the PHA Plan?
The PHA Plan is a comprehensive guide to public housing agency (PHA) policies, programs, operations, and strategies for meeting local housing needs and goals. There are two parts to the PHA Plan: the 5-Year Plan, which each PHA submits to HUD once every 5th PHA fiscal year, and the Annual Plan, which is submitted to HUD every year.
(NEW) Annual PHA Plan - Compliance with Statement of Capital Improvements Needed
In order to comply with the requirements of 24 CFR 903.7(g), PHAs are required to include a statement of capital improvements needed in the PHA Annual Plan. In the past, a PHA satisfied this requirement by including copies of its Capital Fund Annual Statement/Performance and Evaluation Report (HUD 50075.1) and the Capital Fund Program 5year- Action Plan (HUD 50075.2) forms with the Annual PHA Plan. In 2013, HUD published the Capital Fund final rule, which decoupled the Capital Fund submission from the PHA Plan. However, PHAs are still required to incorporate some information of the capital improvement needs in the Annual PHA Plan.
In order to comply with this requirement, the PHA must reference in its PHA Annual Plan the most recent HUD approved Capital Fund 5 Year Action Plan. PHAs can reference the form by including the following language in Section 8.0 of the PHA Plan Template: “See HUD Form 50075.2 approved by HUD on XX/XX/XXXX.” It is anticipated that the FO will have a copy of the most recent HUD approved Capital Fund 5 Year Action Plan submitted with the PHA Annual Plan on file. Therefore, there is no need for the PHA to include copies of the approved form in its PHA Annual Plan submission to HUD.
For the purpose of the PHA Plan annual hearing, PHAs must provide a copy of the HUD form 50075.2 that they reference in the Annual Plan. During the PHA Plan review, HUD field office staff will not be required to review the previously approved Capital Fund 5 Year Action Plan.
Tools and Resources
Below are tools to help users in preparing their PHA Plan.
Read about PHA plan processes, guidance, and FAQs.
Winzip Instructions if Plans are to be zipped.
- Hold down the control key and select the file(s) you wish to zip.
- Right click on the highlighted file.
- Select Option 2 underneath Add to Zip file…
- Once your file is compressed, it will display in the WinZip screen and show you exactly how much your file was compressed.
- Select “OK”
- The new ZIP file automatically appears in your current folder.
- Right click on Zip file and select “Send to…”
- Select “Mail Recipient”.
- The Zip file will appear as an attachment in a new email.
- Send file as indicated in the instructions.