The file following this narrative provides the CY 2010 administrative
fees for the Housing Choice Voucher Program. For CY 2010, in accordance
with the Appropriations Act, administrative fees will be paid on
the basis of units leased as of the first day of each month; this
data will be extracted from the Voucher Management System at the
close of each reporting cycle.
Two fee rates are provided for each housing authority (HA). The
first rate, Column A, applies to the first 7200 unit months leased
in CY 2010. The second rate, Column B, applies to all remaining
unit months leased in CY 2010. In prior years, a Column C was also
provided, which applied to all unit months leased in units owned
by the HA. For CY 2010 there are no Column C admin fee rates. Fees
for leasing HA-owned units will be earned in the same manner and
at the same Column A and Column B rates as for all other leasing.
The fee rates for each HA are those rates covering the areas in
which each HA has the greatest proportion of its participants, based
on PIC data. In some cases, HAs have participants in more than one
fee area. If an HA so chooses, the HA may request that the Department
establish a blended fee rate schedule that will consider proportionately
all areas in which participants are located. Once a blended rate
schedule is calculated, it will be used to determine the HA's fee
eligibility for all quarters of CY 2010. An HA that received a blended
fee rate schedule for 2009 will not receive it automatically for
2010; it must be requested. Requests for blended fee rates must
be submitted to the Financial Management Division at HUD Headquarters
and must be received by February 26, 2010.
The Department is presently disbursing administrative fee funds
monthly to each HA; these disbursements are based on the most recent
leasing data available. HAs should not assume that the fees actually
earned will match the funds being disbursed. The Department will
calculate each HA's fee eligibility after the VMS data for each
month is available. The funds available each month will be one-twelfth
of the annual appropriation for 2010. Each HA's eligibility will
be pro-rated if needed to ensure that fees granted do not exceed
the appropriated funds available. If pro-rations are necessary,
the same percentage will be applied to all HAs.
HAs should use these fee rates to determine billing amounts for
portability activities. To avoid the need to repeatedly change billing
amounts due to pro-rations, HAs may use the pro-rated Column B fee
rate from January to calculate portability fees for every month
in the year.
These fees also apply to the Moderate Rehabilitation program and
the 5 Year Mainstream program.