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Office of Capital Improvements Learning Tools

Welcome to the Office of Capital Improvements Learning Tools Webpage!

As part of our effort to provide enhanced technical assistance, we are providing the following learning tools to help you better understand various requirements related to the Capital Fund grant program.  We’ll continue to post new tools as they are developed so continue checking back for updates.

*Note: All videos are stored on YouTube.com and open in a new window/tab. Click on the name of the titles to access the videos.

Introduction to the New Capital Fund Rule

The Public Housing Capital Fund Program Final Rule was published in the Federal Register on October 24, 2013 (Docket No. 5236-F-02) and will be effective on November 25, 2013.  This new regulation combines the Capital Fund requirements for rehabilitation and development into a single regulation.  It also updates and streamlines many of the Capital Fund and development requirements, incorporates recent energy requirements, and directs more funding towards rehabilitation.  This rule along with a new Capital Fund guidebook, which is under development and expected to be available in the spring, will ensure that the Capital Fund Program is more efficiently and uniformly implemented by PHAs and managed more effectively by the HUD Field Offices.

This final rule implements section 9 of the United States Housing Act of 1937 (the 1937 Act), which created the Capital Fund program as part of the Quality Housing and Work Responsibility Act of 1998 (QHWRA) (Title V, Pub. L. 105-276, approved October 21, 1998).  Prior to the publication of this rule, PHAs were required to look at three different regulations and two different statutes to determine the program requirements.  This final rule combines and streamlines the former legacy public housing capital programs, including the Comprehensive Grant Program (CGP), the Comprehensive Improvement Assistance Program (CIAP), and the Public Housing Development Program (which encompasses mixed-finance development), into the Capital Fund Program.  Capital Fund was operating on interim guidance from HUD notices and an outdated 1996 guidebook for the CGP program, issued pre-QHWRA.  This regulation will provide PHAs with clear a description of eligible activities, the planning process and the requirements for rehabilitation and development activities. 

Title Learning Objectives Resources References

Capital Fund Regulation Training


 

To provide an understanding of the program requirements resulting from the new Capital Fund Rule

Handout
(MS-PowerPoint)

Part 905

Capital Fund Final Rule Overview

To provide an understanding of the program requirements resulting from the new Capital Fund Rule  Handout
(MS-PowerPoint)
Modification to Part 903

CFR §905.100 (General Descriptions & Requirements)

To provide an understanding of the program requirements resulting from the new Capital Fund Rule  Handout
(MS-PowerPoint)
Part CFR §905.100

CFR §905.200 (Eligible & Ineligible Activities)

To provide an understanding of the program requirements resulting from the new Capital Fund Rule  Handout
(MS-PowerPoint)
Part CFR §905.200

CFR §905.204 (Emergencies & Natural Disasters)

To provide an understanding of the program requirements resulting from the new Capital Fund Rule

 Handout
(MS-PowerPoint)
Part CFR §905.204

CFR §905.300 (General Program Requirements)

To provide an understanding of the program requirements resulting from the new Capital Fund Rule

Handout
(MS-PowerPoint)
Part 300 CFR §905-300

CFR §905.400 (Capital Fund Formula)

To provide an understanding of the program requirements resulting from the new Capital Fund Rule

Handout
(MS-PowerPoint)
Part CFR §905.400

CFR §905.600 (Development Requirements)

To provide an understanding of the program requirements resulting from the new Capital Fund Rule

Handout
(MS-PowerPoint)
Part CFR §905.600

CFR §905.700 (Other Security Interests)

To provide an understanding of the program requirements resulting from the new Capital Fund Rule

Handout
(MS-PowerPoint)
Part 700 CFR §905.700

CFR §905.800 (Compliance, Review, Penalties, and Sanctions)

To provide an understanding of the program requirements resulting from the new Capital Fund Rule

Handout
(MS-PowerPoint)
Part CFR §905.800


Introduction to Procurement for Public Housing Agencies

This learning series provides an overview of the federal procurement process as described in 24 CFR Part 85.36.  PHAs are required to comply with 24 CFR Part 85 when procuring goods and services with Public Housing program funds, i.e. Capital Funds, HOPE VI, Choice Neighborhoods. 

While we have attempted to cover a range a topics and issues, this series is not comprehensive of the applicable procurement requirements and should be considered as one of several resources to assist you in complying with relevant procurement requirements.

You may access 24 CFR Part 85 here and a copy of the Procurement Handbook for Public Housing Agencies, HUD Handbook 7460.8 REV 2, here

We welcome your questions and comments!  Email us at PHAProcurement@hud.gov.

Title Learning Objectives Resources References

Getting Started: Administrative Requirements

- Identify basic administrative requirements and important roles and responsibilities
- Understand documentation requirements

Handout
(MS-PowerPoint)

- 24 CFR 85.36(b)
- 24 CFR 85.42(e)
- PHA Procurement Handbook
  - Chapter 2
  - Chapter/Section 3.3

Ethics and Conflicts of Interest

- Define conflicts of interests
- Identify conflicts of interests that may be present during the procurement process

Handout
(MS-PowerPoint)
- 24 CFR 85.36(b)(3)
- PHA Procurement Handbook
  - Chapter 4

Procurement Planning: Choosing a Contracting Method

- Identify the four main procurement methods and the basic steps for each method
- Determine which method best suits the PHA’s procurement needs
- Identify the basic types of contracts that may be used

Handout
(MS-PowerPoint)

- 24 CFR 85.36(d)
- PHA Procurement Handbook
  - Chapter/Section 3.1
  - Chapter/Section 10.1

Independent Cost Estimates
and Cost/Price Analyses

- Understand how to develop an independent cost estimate, price analysis and cost analysis
- Understand when/how to use each

Handout
(MS-PowerPoint)

- 24 CFR 85.36(f)
- PHA Procurement Handbook
  - Chapter 3.2
  - Chapter 10.3

Small Purchase Procedures

- Understand when to use small purchase procedures
- Understand the basic process and requirements for small purchases and micropurchases

Handout
(MS-PowerPoint)

Checklist (Ms-Word)

- 24 CFR 85.36(d)(1)
- PHA Procurement Handbook
- Table 5.1 – Mandatory Contract Clauses (Chapter 5)

Sealed Bids

- Understand when to use the sealed bid method of procurement
- Understand the basic process and requirements for awarding contracts under the sealed bid method
- Define responsive and responsible bidders

Handout
(MS-PowerPoint)

Checklist (MS-Word)

- 24 CFR 85.36(d)(2)
- PHA Procurement Handbook -Chapter 6
- For applicable wage rates, visit www.wdol.gov
- For a list of acceptable sureties, visit www.fms.treas.
gov/c570

-For HUD’s Limited Denial of Participation List, visit www.hud.gov/
offices/enforce

Competitive Proposals

- Understand when to use the competitive proposal method of procurement
- Understand the basic process/requirements
- Understand the difference between Requests for Proposals and Requests for Qualifications

Handout
(MS-PowerPoint)

Checklist (MS-Word)

- 24 CFR 85.36(d)(3)
- PHA Procurement Handbook - Chapter 7
- For HUD’s Limited Denial of Participation List, visit www.hud.gov/offices/
enforce

Noncompetitive Awards

 

- Understand requirements for using noncompetitive procurement
- Understand the basic process
- Understand the difference between emergencies and public exigencies
- Know when HUD approval is necessary

 Handout
(MS-PowerPoint)

- 24 CFR 85.36(d)(4)
- PHA Procurement Handbook - Chapter 8

Cooperative Purchasing, Intergovernmental Agreements, and Joint Ventures

 

- Identify alternatives to the four main procurement methods
- Understand the basic process and requirements for intergovernmental agreements and joint venture partners

Handout
(MS-PowerPoint)

- 24 CFR 85.36(b)(5)
- PHA Procurement Handbook - Chapter 14

Force Account Labor

- Define Force Account Labor
- Understand when to use Force Account Labor and how to implement and monitor

Handout
(MS-PowerPoint)

- 24 CFR 968.105 and 968.120
- Annual Contributions Contract
- HUD-53012A (7/95): Attachment V, Section 3



Green Physical Needs Assessment (GPNA)

The Office of Public and Indian Housing is developing a Physical Needs Assessment (PNA) process to achieve a number of critical goals in the management of public housing and HUD’s oversight of PHAs.  For more detailed information, visit the GPNA  webpage.

Title Description/Learning Objectives Resources References

GPNA Tool Demonstration


 

A step by step webinar walkthrough demonstration of the GPNA tool developed for PHAs to enter Physical Needs Assessment data.

Presentation (YouTube Video) Pending final rule at 24CFR905.300; proposed rules

GPNA Updates

Green Physical Needs Assessment Training #2 For PHAs & Practitioners 3/21/13

Webcast presentations on January 10, 2013 and March 21, 2013 reviewing the Physical Needs Assessment and Energy Audit initiative, rule changes, and GPNA tool demonstration.

Presentation 
(HUD Webcast Link)
Pending final rule at 24CFR905.300; proposed rules
Prototype Populated GPNA Tool

A fully functional and operational populated GPNA tool that can be used for orientation purposes. Blank tool for PHA use is available at the same location.

 Tool 
(GPNA Tool Homepage)
Pending final rule at 24CFR905.300; proposed rules