“NGMS” stands for the Next Generation Management System. NGMS is a business and information technology transformation initiative to efficiently automate and integrate financial and programmatic operations in support of HUD’s affordable housing mission. In short, NGMS will be the system you will go to in the future for all of your program monitoring needs – we’re starting with PIH programs, but aim to expand to other HUD program areas in the future.
NGMS is starting with a series of modules intended to improve the administration, monitoring, and effectiveness of the Department’s Public Housing and Housing Choice Voucher programs. The long-term vision of NGMS will include the tools for monitoring all Public and Indian Housing (PIH) programs including those programs run under the Office of Native American Programs (ONAP). In addition, the system will eventually expand beyond PIH to include all of HUD’s affordable housing activities.
NGMS is currently comprised of five modules. Below are summary details regarding each of the modules:
Budget Formulation and Forecasting (BFF)
BFF will allow HUD to anticipate HCV program cash flow needs through the development of precise, targeted budget forecasting scenarios based on timely, accurate data. In addition to calculating future funding needs, the system will include a data-driven distribution model in which ad-hoc, “what-if” and multiple variable budget scenarios can be created, archived and compared. The BFF Team expects to demonstrate initial module functionality by August 2013.
Portfolio and Risk Management Tool (PRMT)
Leveraging the experience of the Office of Field Operations’ Portfolio Management Tool, PRMT will provide a single access point where users can access, analyze, and interpret all major program performance indicators for all PIH programs. The system will pull data from PIH’s disparate data sources and provide a single location for performance data that is scalable, consistent, and reliable. The PRMT team plans to begin rolling out initial system functionality at the end of September 2013.
Cash Management and Disbursement (CASH)
The initial phase of this module will be conducted in two stages; the first is to gather information regarding the necessary financial fields not currently in the HUD-50058, and perform estimations of PHA payments based on this supplemental data along with household-level information in the PIC system as compared to PHA actual expenses (e.g. HAP register). The next stage of the pilot will include more comprehensive requirements, resulting in the capability to make HCV program payments to a pilot group of public housing authorities based on household-level data the PHAs enter into the system. The Cash Management Team held a kickoff with 10 pilot PHAs in May 2013. The team expects to begin gathering data for the first stage of Phase I beginning in November 2013. The initial stage is expected to conclude by May 2014.
The initial phase for this module of NGMS will define requirements of current and future state business needs for the financial management of the Housing Choice Voucher Program and put forth a system solution to gaps and business/programmatic needs for replacement of the HUDCAPS system as well as alignment with the New Core initiative of a single Departmental general ledger system.
Affordable Housing Data Architecture (AHDA)
AHDA will provide and maintain required data architecture as needed by all the other modules, (current and future) of NGMS. In the long-term the AHDA Team plans to transform the way HUD manages affordable housing data, and move to a more innovative “data as a service” approach. This will allow for better customer service, more data availability, and faster system updates.
If you are interested in learning more about any of these systems, please email NGMS@hud.gov.