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HUD   >   Program Offices   >   Public and Indian Housing   >   Real Estate Assessment Center (REAC)   >   REAC   >   Physical Inspection Library
Physical Inspection Library

Federal Register Notices, Rules, & Regulations

 - Public Housing Assessment System Physical Condition Scoring Process Interim Scoring, Corrections and Republication (11/26/01)
 - Deregulation for Small Public Housing
Agencies; Final Rule, 24 CFR Parts 902,
903 and 985,
(6/24/03)
 - Public Housing Assessment System Physical Condition Scoring Process; Notice (6/28/00)
 - Public Housing Assessment System; Final Rule (1/11/00)
 - Uniform Physical Condition Standards and Physical Inspection Requirements for Certain HUD Housing, Administrative Process for Assessment of Insured and Assisted Properties, Final Rule (12/08/00)

Handbooks, Guidance, and Instructions

 - Servicing Mortgagee Portfolio Tool and Inspection Scheduler Guides
 - Physical Inspection Summary Report (version 2.3)
This document details the objectives of the Inspection Summary Report and, provides the definition for each field in the report.
 - Physical Inspection Scoring
This paper provides information regarding HUD's physical inspection scoring process for all HUD public, insured and/or assisted housing.
 - Physical Inspection Scoring 2.1
The steps to calculate the physical inspection scores as part of the physical inspection report are described in this document following the definitions and values for weights and deductions. (6/4/99)
 - Revised Scheduling & Bulk Upload Quick Reference Guide for Contractors (4/4/00)
Serves as a tool for REAC staff and inspection contractors to manage contracts, task orders, and inspection scheduling details.
 - Contractor Review Quick Reference Guide
Compares original data pulled from the source system with data collected during inspections to identify and assess discrepancies in data. Contains information on property, participant, scoring, site building and inspected items. (5/03/00)
 - Public Scheduler
Public Scheduler provides the general public with a tool to view Physical Inspection Scheduling details.
 - Access to the Public Scheduler is unavailable and will be restored as soon as possible. For additional information, please contact the Technical Assistance Center, TAC, at (888) 245-4860 (10/18/05)
 - Scheduling Quick Reference Guide (Public Version)
 - Guidelines and Rules for completing a request for technical review. (7/26/00)
As outlined in the Federal Register (24 CFR Parts 5, 200 and 902), HUD allows multi-family property owners and Public Housing Authorities (PHAs) to request a technical review of a property inspection score. If property owners or PHAs disagree with the results of a physical inspection, they may submit their specific issues and challenges for review by REAC.

Training Materials

 - Inspector Helpful Hints
 - Final Dictionary of Deficiency Definitions (PASS) Version 2.3 (3/8/00)
 - Inspection Software- Public Version: The Physical Inspection Data Collection Device (DCD) software is used by REAC Certified inspectors to record and submit conditions of HUD properties into a centralized database. The public version of this software is available to all. To learn about the public version of the DCD software (2.3a). (4/19/04)
 - DCD 2.3a Public Version User Guide: The purpose of the user guide is to demonstrate how to use the data collection device (DCD) to conduct a physical inspection. (4/19/04)
 - REAC Compilation Bulletin
 - Inspector Notice 2002-01 - Maintaining Active Certification (dated March 1, 2002):
This Inspector Notice is regarding policy requirements for inspectors to maintain active certification in the use of the UPCS protocol. (4/19/04)
 - Inspector Notice 2002-02 - Business Rules - Inspector Performance Monitoring (dated April 15, 2002) (3/9/07)
Review the business rules for monitoring inspectors' performance and adherence to the UPCS inspection protocol and code of conduct (4/19/04)
 - Inspector Notice 2003-02 - Clarification on Fire Extinguishers, Call-For-Aid, and Electrical Box (dated January 31, 2003)
This memorandum provides additional clarification for several issues addressed in the REAC Compilation Bulletin (4/19/04)

Reverse Auction Program

 - Newsletters

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The RAP - November 2011

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The RAP - March 2011

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The RAP - October 2010

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The RAP - May 2010

 - Guiding Documents
 - NYCHA Inspection Protocol
 - Puerto Rico Housing Authority UPCS protocol amendments
 - Business Rules in effect Dec. 20, 2005 through May 7, 2006
 - Purchase Order Terms and Conditions in effect Dec. 20, 2005 through May 7, 2006
 - Business Rules in effect as of Aug. 12, 2005 through Dec. 19, 2005 (Auctions 3 through 7)
 - Business Rules in effect June 21, 2005 through Aug. 11, 2005 (Auctions 1 and 2)
 - Purchase Order Terms and Conditions in effect June 21, 2005 through Dec. 19, 2005
 - Results
All files are (MS-Excel).
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Results from Auction 88

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Results from Auction 87

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Results from Auction 86

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Results from Auction 85

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Results from Auction 84

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Results from Auction 69

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Results from Auction 67

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Results from Auction 65

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Results from Auction 63

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Results from Auction 56

 - Results from Auction 55
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 - Results from Auction 52
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 - Results from Auction 50
 - Results from Auction 49
 - Results from Auction 48
 - Results from Auction 47
 - Results from Auction 46
 - Results from Auction 45
 - Results from Auction 44
 - Results from Auction 43
 - Results from Auction 42
 - Auction 41 was canceled
 - Results from Auction 40
 - Results from Auction 39
 - Results from Auction 38
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 - Results from Auction 35
 - Results from Auction 34
 - Results from Auction 33
 - Results from Auction 32
 - Results from Auction 31
 - Results from Auction 30
 - Results from Auction 29
 - Results from Auction 28
 - Auction 27 was canceled
 - Results from Auction 26
 - Results from Auction 25
 - Results from Auction 24
 - Results from Auction 23
 - Results from Auction 22
 - Results from Auction 21
 - Results from Auction 20
 - Results from Auction 19
 - Results from Auction 18
 - Results from Auction 17
 - Results from Auction 16
 - Results from Auction 15
 - Results from Auction 14
 - Results from Auction 13 - May 18, 2006
 - Results from Auction 12 - February 21, 2006
 - Results from Auction 11 - February 15, 2006
 - Results from Auction 10 - January 31, 2006
 - There was no Auction 9 held
 - Results from Auction 8 - January 24, 2006
 - Results from Auction 7 - December 7, 2005
 - Results from Auction 6 - November 24, 2005
 - Results from Auction 5 - November 10, 2005
 - Results from Auction 4 - September 29, 2005
 - Results from Auction 3 - August 25, 2005
 - Results from Auction 2 - August 11, 2005
 - Results from Auction 1 - July 18, 2005

Archived Documents

 - Dictionary of Deficiency Definitions (PASS) Version 2.1 (8/13/99)
 - Proposed Dictionary of Deficiency Definitions (PASS) Whole Document (12/14/99)
 - Cover and Table of Contents - 5 pages
 - Section 1 Site - 33 pages
 - Section 2 Building Exterior - 26 pages
 - Section 3 Building Systems - 14 pages
 - Section 4 Common Areas - 50 pages
 - Section 5 Units - 55 pages
 - Section 6 Health and Safety - 4 pages
 - DCD 2.1 Instructor Guide
 - Chapter 1 Introduction to Inspector Guide
 - Chapter 1 Instructor Guide
 - Chapter 2 Instructor Guide Cover
 - Chapter 2 Instructor Guide Table of Contents
 - Chapter 2 Instructor Guide
 - Chapter 3 Instructor Guide
 - DCD 2.1 Instructor Supporting Training Material Whole Document
 - Chapter 1 Power Point Slides - Intro for Instructor Guide
 - Chapter 1 Power Point Slides - Instructor Guide
 - Chapter 3 Power Point Slides for Instructor Guide
 - DCD 2.1 Participant Guide
 - Chapter 1 Participant Guide
 - Chapter 2 Participant Guide Cover
 - Chapter 2 Participant Guide Table of Contents
 - Chapter 2 Participant Guide
 - Chapter 3 Participant Guide
 - Previous DCD 2.1 Public Version
 - Topic 1: Property Information
 - Topic 2: Building Information
 - Topic 3: Sampling
 - Topic 4: Unit Information
 - Topic 5: Record Observed Deficiencies
 - Topic 6: Check/Prepare the Inspection
 - Public Housing Assessment System (PHAS); Notice Adopting Interim Scoring Methodologies for PHAS Physical Condition and Financial Condition Indicators (3/15/02)
 - Public Housing Assessment System Physical Condition Scoring Process Interim Scoring, Correction and Republication (11/26/01)
 - Public Housing Assessment System; Final Rule (9/1/98)
 - Uniform Physical Condition Standards and Physical Inspection Requirements for Certain HUD Housing, Final Rule (9/1/98)
 - Software Test Report
HUD has issued the results of comprehensive testing of the new 2.3 inspection software. The new version of the software will be used for all inspections beginning with the 3/31/00 PHAs. (4/26/00)