Access to the Exigent Health and Safety, EH&S, Reports which are posted on the Secured System, are now available. For additional information please contact the Technical Assistance Center, TAC, at (888) 245-4860.
Facts: A property subject to UPCS inspection has windows that do not open fully. The property has modified the functionality of the windows to comply with either a local or state code that prescribes the windows are not to open fully for the safety of the residents.
UPCS EHS deficiency by the Inspector: In accordance with UPCS protocol, as part of the inspection the inspector will cite the windows as inoperable. This, in turn, is a blocked egress EHS deficiency.
Correction/Remedy of EHS deficiency:
Properties with windows that do not fully open in compliance with local or state law are encouraged to submit a pre Database Adjustment (DBA) request to REAC. For information on pre-DBAs, including how to submit them, please go to:
Properties that have a REAC approve pre-DBA for this condition who are cited for this EHS deficiency need only contact their field office or program office after receipt of the EHS ticket to advise the office that there is a REAC approved pre-DBA and discuss what if any action is necessary with respect the requirements to correct or remedy the EHS deficiencies. Because the property has a pre DBA, when the inspection report is issued the windows will not be cited as inoperable nor will the corresponding EHS deficiency for this being a blocked egress be cited.
If a property cited for this EHS deficiency does not have a REAC approved pre DBA for this “condition,” upon receipt of the EHS ticket the POA also must contact its HUD field office or program office to determine what if any action is necessary with respect to the requirements to correct or remedy EHS deficiencies. In addition, however, for these properties, when the inspection report is issued the inoperable windows will be cited as a deficiency for which points will be deducted and there will be a corresponding EHS deficiency. In these cases, the property must submit a request for a DBA with all required and appropriate documentation in order for REAC to consider restoring the points and removing the corresponding EHS deficiency from the inspection report.For Public Housing Agencies (PHAs) and PHA Field Office staff
EHS Reporting Procedures:
For Multifamily Housing Property Owners
||Multifamily Housing EHS Reporting Procedures - This form is exclusively for Multifamily Housing property owner use. Property owners should use this form to certify to the correction of the life-threatening (i.e., EHS) deficiencies observed during inspections. Please send or fax a signed copy to your Local Multifamily Housing Field Office until further notice. For additional information regarding EH&S certification, please contact the Technical Assistance Center (TAC) at 1(888) 245-4860.|
For QA Inspectors