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Reverse Auction Program


The Reverse Auction Program Announces:

AUCTION 653 -- Multifamily

Preview of Auction 653 (MS-Excel)  

Saturday, February 6, 2016, 10:00am – 4:00pm (EST)

The Reverse Auction Program is planning Auction 653, which consists of 1,640 multifamily housing properties located throughout the United States. Auction 653 is scheduled for Saturday, February 6, 2016, from 10:00 AM until 4:00 PM Eastern time. The period of performance will be one hundred and nineteen (119) calendar days* beginning February 10, 2016, and ending June 9, 2016. All multifamily housing developments should be considered scattered sites; therefore, contractors should bid accordingly.

*Please note: Inspections awarded in Auction 653 are subject to Inspector Notice 2016-01, which became effective February 1, 2016. Inspections in Auction 653 cannot be scheduled on the following federal holidays:

Federal Holidays 2016


Day of Week


Presidents Day

Monday February 15, 2016

Memorial Day

Monday May 30, 2016
PLEASE NOTE: Auction 653 inspections must be conducted utilizing the new 4.0 software and photos. In accordance with the terms and conditions of the Purchase Order, paragraph 6.6.2: if there is an Unsuccessful Inspection, the contractor shall immediately notify PIH-REAC (via the TAC) of an unsuccessful inspection, report the status of the inspection via Secure System and provide: a copy of the POA/ED’s written confirmation of the property profile information; the agreed-upon schedule; and prior understanding that the residents were to be notified. PIH-REAC will confirm the unsuccessful inspection, notify the contractor, and if confirmed, will authorize payment of the unsuccessful inspection price in accordance with section 8.2.
To participate in the bid process for Auction 653, there are five (5) mandatory requirements that eligible contractors must meet:
1. Be in good standing with HUD and have no outstanding billing issues;
2. Have no open past due inspections;
3. Scheduled inspections for recent auctions by the due date;
4. Be in compliance with confirmation emails for properly scheduled inspections; and
5. Have no Termination for Default actions in recent auctions or be prohibited from participating in auctions.
PENALTY:If a contractor is found to be in violation of these terms, the contractor will be notified via email and will be prohibited from participating in the next five (5) auctions.

If you are not already an eligible contractor, please submit all information by the end of the day, Tuesday February 2, 2016.

Ceiling prices for Auction 653 are as follows:


Ceiling Price

1 Day =


1.5 Days =


2 Days =


2.5 Days =


3 Days =




Important Update for all RAP Contractors:

In response to your comments about prolonged response times when calling the Technical Assistance Center (TAC), RAP has collaborated with TAC to establish an interim email procedure which will be in place until TAC implements long-term strategies to reduce wait times. 

Effective immediately, inspectors and contractors can email to obtain a TAC number when the inspector is on site.

 When using, contractors/inspectors must include the following in the email: 

  • Subject line must state inspection ID and auction number & short reason for the email. For example:  ID#55555/A-555/Prop Profile Change 

This interim email inbox is expected to expedite the communication needed (and required per UPCS protocol) to obtain the TAC reference number, when the inspector is on site for all REAC inspections. Please pass on this new email address and the required email format to your inspectors:

If you have additional questions or concerns, please email the Reverse Auction Program at:   

Thank you for your assistance. 

Federal Holidays 2015


Day of Week


New Year's Day


January 1, 2015

Martin Luther King's Birthday


January 19, 2015

George Washington's Birthday


February 16, 2015*

Memorial Day Monday May 25, 2015
Independence Day Friday July 3, 2015**
Labor Day Monday September 7, 2015
Columbus Day Monday October 12, 2015
Veterans Day Wednesday November 11, 2015
Thanksgiving Day Thursday November 26, 2015
Christmas Day Friday December 25, 2015

Per Section 5.1 of the Reverse Auction Program’s Purchase Order Terms and Conditions….”inspectors shall not conduct inspection activities on weekends or Federal holidays”. 


REAC is further enhancing its inspection reporting process by including photo documentation of deficiencies observed during the course of the inspection. Initially, the photo documentation will limit its activity of photographing only Level 3 observed deficiencies. During the initial phase a limited number of inspectors will be utilizing our new photograph capability in selected physical inspections of Public Housing and Multifamily properties. We are making efforts to ensure that all affected properties are aware that inspectors will be photographing deficiencies. These inspections will be inspections of record, with the inspection report reviewed and released like any other REAC physical inspection and will now include photo documentation.

The proposed timeframe is as follows: beginning this month, QA Inspectors will test the software. After QA testing is complete, the photograph capability will be expanded to all physical inspections, with the time period from October 2014 to December 2014 devoted to the full implementation of this technology. Further communications will be provided in the near future concerning the full implementation timetable; however, all inspectors should begin to prepare.

Below are the recommended and minimum specifications that inspectors must have in order to use the DCD 4.0 Photo software:


Recommended Specifications
(DCD 4.0 Photo)

Minimum Specifications for Tablets
(DCD 4.0 Phto)

  1. Operating System

Windows 8.1

Windows 8.1

  1. Rear Camera

3.15 MP

2 MP

  1. Processor Speed

1.9 GHz

1.8 GHz

  1. Hard Drive

64 GB

64 GB

  1. Memory (RAM)

8 GB

4 GB

  1. Screen Size (inches)

~ 10

~ 10

  1. Screen Resolution

1920 x 1200

1280 x 800

  1. Internet Capability



Any questions about this process can be addressed to the REAC TAC at:  1-888-245-4860.   

Helpful Links for 4.0 - HUD's New Inspection Software Helpful Information for Becoming a RAP Contractor
Helpful Information for Contractors

Click to Access:
The new 4.0 DCD webpage

Click to Access:
RAPID External User Guide - Contractor Management
Introduction to the Bulk Scheduling module (YOUTUBE VIDEO)

Click to Review:
The Scoring Notice

Introduction to Request a Participant ID
Introduction to the Bulk Scheduling module

Click to Access:
Online Inspector Training

Introduction to Request a RAP ID
Introduction to the Search Inspection module (YOUTUBE VIDEO)

Click to Access:
Multi-Family Training (for property representatives & HUD employees)

Introduction to the Contractor Profile View  Module
Inspector Management - Profile View

Click to Access:
Public Housing Training (for property representatives & HUD employees)


Click to Access:
XML Generator and Bulk Scheduling Process

    XML Generator User Guide

*PLEASE NOTE:  An added feature of the 4.0 software is the Bulk Scheduling process.  For those of you interested in exploring the new 4.0 PASS system and using the “Bulk Scheduling” function in the current PASS System, an XML file must be created.  A tutorial is available and an optional tool has been developed to create an XML file for the Bulk Scheduling feature. The XML generator tool checks for the mandatory fields for Bulk Scheduling and does a data validation before uploading the inspection schedule file to Secure Systems. (See above for access to XML Generator.)

  • The RAP Newsletter - November 2012
  • Special Offering Statement - The following actions will be cause for termination for default for all awarded inspections:

    • Failure to schedule inspections within 20 days of the award email.
    • Failure to update and maintain accurate inspection schedule information in HUD's Secure Systems.
    • Failure to have an active inspector assigned to a scheduled inspection.
    • Failure of inspector to appear for any reason for an inspection scheduled with HUD's Quality Assurance (QA) staff. In these cases QA will conduct the inspection and no payment will be due to the contractor.
  • Special Announcement: Recently, we have noticed that some contractors are attempting to place last minute bids on several lots during the last hour of the auction. Since several of these lots have proxy bids in place, it may take a few minutes to receive confirmation of a bid. Once the bids are placed, the "Place Bids Button" will be grayed out until the bid is verified; please be patient until the bids are finalized for the lot in question.

    All bids placed by the contractors will be finalized on a "first come, first served" basis, and any bids accepted by the auction web site will be considered final. This being said, we expect delays in placing bids during the last hour of the auction, as such we encourage you to place bids as early as possible to ensure that your bids are accepted. HUD will proceed with awarding the auction results based on bids accepted by the auction website. Thank you for your cooperation.
  • Inspection Review Notice: Contractors should check the Inspection Review Web Page often. It is required that posted challenges be responded to within 3 business days. If no response is received within this time-frame, and REAC was not informed of any IT/ technical difficulties, the inspection WILL BE REJECTED. Rejected inspections are not subject to payment.
  • Reminder: It is important that inspections are NOT over-scheduled, and that Scheduler is kept up-to-date, as stated in the UPCS protocol. Contractors must ensure that adequate resources are available prior to bidding. Failure to adhere to the UPCS protocol and/or the Purchase Order Terms and Conditions may result in suspension of an inspector, HUD-rejected inspections, and/or denial of participation in the Reverse Auction Program.
  • UPCS Inspection Protocol Other Hazards - Bed Bug Infestation.

Guiding Documents

 Quick References



*Please Note: Results for all auctions are not listed due to technical issues.  All files below are in MS-Excel format unless otherwise noted.

Contact us at: REACReverseAuctionProgram@HUD.GOV