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Reverse Auction Program
Highlights

The Reverse Auction Program is planning the following auction:

Auction 357 - Multi-Family Propertites
Saturday, April 26, 2014 | 10:00 am - 4:00 pm (EST)

 (NEW)  Preview of Auction 357

  • (NEW) Auction 357 includes approximately two-thousand, five-hundred (2,500) Multi-Family properties throughout the United States. Auction 357 inspections will be conducted in DCD 4.0. Only inspectors certified in DCD 4.0 will be permitted to perform these inspections. Auction 357 inspections are Phase II eligible for RAP certified inspectors

    The auction is scheduled for April 26, 2014, from 10:00 AM until 4:00 PM Eastern Standard Time.   The period of performance (POP) will be one hundred fifty three (153)calendar days, starting April 30, 2014 and ending on September 30, 2014.

    Extension requests will be considered as stated in the purchase order; there must be verifiable circumstances beyond the contractor’s control that preclude completion of inspections within the Auctions’ POP.  An Inspection preview file  will be provided ASAP.

    *Please note:  Inspections awarded in Auction 357 cannot be scheduled or performed on Federal Holidays as stated in the Purchase Order terms and conditions.  The remaining Federal holidays for this auction in 2014 are shown below.

    Holidays
    Holiday Day of Week Date
    Memorial Day Monday May 26, 2014
    Independence Day Friday July 4, 2014
    Labor Day Monday September 1, 2014

    To participate in the bid process for Auction 357, there are five (5) mandatory requirements that eligible contractors must meet:
    1. Be in good standing with HUD and have no outstanding billing issues;
    2. Have no open past due inspections;
    3. Scheduled inspections for recent auctions by the due date;
    4. Be in compliance with confirmation emails for properly scheduled inspections.
    5. Have no Termination for Default in recent auctions or be prohibited from participating in auctions.

PENALTY: If a contractor is found to be in violation of these terms, the contractor will be notified via email and will be prohibited from participating in the next five (5) auctions.

Ceiling Prices for Auction 357 are as follows:
Duration Ceiling Price
0.5 Day = $375
1 Day = $575
1.5 Days = $675
2 Days = $1000
2.5 Days = $1150
3 Days = $1,300



  • (NEW) Per Section 5.1 of the Reverse Auction Program’s Purchase Order Terms and Conditions….”inspectors shall not conduct inspection activities on weekends or Federal holidays”.   The remaining federal holidays in 2014 are as follows:

Remaining Holidays in 2014 for Inspection Scheduling
 

Holiday Day of Week Date
Memorial Day Monday May 26, 2014
Independence Day Friday July 4, 2014
Labor Day Monday September 1, 2014
Columbus Day Monday October 13, 2014
Veterans Day Tuesday November 11, 2014
Thanksgiving Thursday November 27, 2014
Christmas Day Thursday December 25, 2014

 ***********************************************************************************************************

Helpful Links for 4.0 - HUD's New Inspection Software Helpful Information for Becoming a RAP Contractor
 
Helpful Information for Contractors

Click to Access:
The new 4.0 DCD webpage

Click to Access:
RAPID External User Guide - Contractor Management
Introduction to the Bulk Scheduling module (YOUTUBE VIDEO)

Click to Review:
The Scoring Notice

Introduction to Request a Participant ID
(YOUTUBE VIDEO)
Introduction to the Bulk Scheduling module
(YOUTUBE VIDEO)

Click to Access:
Online Inspector Training

Introduction to Request a RAP ID
(YOUTUBE VIDEO)
Introduction to the Search Inspection module (YOUTUBE VIDEO)

Click to Access:
Multi-Family Training (for property representatives & HUD employees)

Introduction to the Contractor Profile View  Module
(YOUTUBE VIDEO)
Inspector Management - Profile View
(YOUTUBE VIDEO)

Click to Access:
Public Housing Training (for property representatives & HUD employees)

 

Click to Access:
XML Generator and Bulk Scheduling Process

    XML Generator User Guide

*PLEASE NOTE:  An added feature of the 4.0 software is the Bulk Scheduling process.  For those of you interested in exploring the new 4.0 PASS system and using the “Bulk Scheduling” function in the current PASS System, an XML file must be created.  A tutorial is available and an optional tool has been developed to create an XML file for the Bulk Scheduling feature. The XML generator tool checks for the mandatory fields for Bulk Scheduling and does a data validation before uploading the inspection schedule file to Secure Systems. (See above for access to XML Generator.)


  • The RAP Newsletter - November 2012
     
  • Special Offering Statement - The following actions will be cause for termination for default for all awarded inspections:

    • Failure to schedule inspections within 20 days of the award email.
    • Failure to update and maintain accurate inspection schedule information in HUD's Secure Systems.
    • Failure to have an active inspector assigned to a scheduled inspection.
    • Failure of inspector to appear for any reason for an inspection scheduled with HUD's Quality Assurance (QA) staff. In these cases QA will conduct the inspection and no payment will be due to the contractor.
       
  • Special Announcement: Recently, we have noticed that some contractors are attempting to place last minute bids on several lots during the last hour of the auction. Since several of these lots have proxy bids in place, it may take a few minutes to receive confirmation of a bid. Once the bids are placed, the "Place Bids Button" will be grayed out until the bid is verified; please be patient until the bids are finalized for the lot in question.

    All bids placed by the contractors will be finalized on a "first come, first served" basis, and any bids accepted by the auction web site will be considered final. This being said, we expect delays in placing bids during the last hour of the auction, as such we encourage you to place bids as early as possible to ensure that your bids are accepted. HUD will proceed with awarding the auction results based on bids accepted by the auction website. Thank you for your cooperation.
     
  • Inspection Review Notice: Contractors should check the Inspection Review Web Page often. It is required that posted challenges be responded to within 3 business days. If no response is received within this time-frame, and REAC was not informed of any IT/ technical difficulties, the inspection WILL BE REJECTED. Rejected inspections are not subject to payment.
     
  • Reminder: It is important that inspections are NOT over-scheduled, and that Scheduler is kept up-to-date, as stated in the UPCS protocol. Contractors must ensure that adequate resources are available prior to bidding. Failure to adhere to the UPCS protocol and/or the Purchase Order Terms and Conditions may result in suspension of an inspector, HUD-rejected inspections, and/or denial of participation in the Reverse Auction Program.
     
  • UPCS Inspection Protocol Other Hazards - Bed Bug Infestation.

Guiding Documents

 Quick References

Contractors

Results

*Note: All files below are in MS-Excel format unless otherwise noted.

Contact us at: REACReverseAuctionProgram@HUD.GOV