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HUD   >   Program Offices   >   Public and Indian Housing   >   Real Estate Assessment Center (REAC)   >   REAC   >   REAC   >   Reverse Auction Program - PASS - REAC
Reverse Auction Program
Highlights

The Reverse Auction Program is planning the following auctions:

Auction 440 - Puerto Rico Public Housing Authority (PRPHA)
Saturday, August 16, 2014 | 10:00 am - 4:00 pm (EST)

Preview Auction 440 (MS-Excel)

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Auction 460 - Multi-Family-Alaska & Hawaii
Saturday, August 16, 2014 | 10:00 am - 4:00 pm (EST)

Preview Auction 460 (MS-Excel)

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Auction 480 - Public Housing Authority
Saturday, August 16, 2014 | 10:00 am - 4:00 pm (EST)

Preview Auction 480 (MS-Excel)

  • (NEW) Auction 440 is an auction of approximately one-hundred, sixty-six (166) public housing properties located exclusively within the Puerto Rico Housing Authority (PRPHA).  Auction 440 is scheduled for Saturday, August 16, 2014, from 10:00 AM until 4:00 PM Eastern time.   The period of performance will be one-hundred, twenty (120) calendar days* beginning August 20, 2014, and ending December 18, 2014Only contractors who attended the  pre-bid teleconferences on August 6, 2014 (for Auction 440)  and are in good-standing are eligible to bid in Auction 440, without exception.   

    *Please note:  Inspections awarded in Auction 440 cannot be scheduled on:        

    2014 Federal Holidays

    Holiday

    Day of Week

    Date

    Labor Day

    Monday

    September 1, 2014

    Columbus Day

    Monday

    October 13, 2014

    Veterans Day

    Tuesday

    November 11, 2014

    Discovery of Puerto Rico Wednesday November 19, 2014
    Thanksgiving Thursday/Friday November 27-28, 2014

    Auction 440 inspections will be conducted utilizing the new 4.0 software and a protocol that differs from the current UPCS protocol.  Contractors must understand the details of the revised protocol prior to bidding.  The "Inspection Protocol for Performing PRPHA Physical Inspections" is available on the Reverse Auction Program’s website at:    http://portal.hud.gov/hudportal/documents/huddoc?id=DOC_23143.pdf. Inspections awarded in Auction 440 are NOT suitable for Phase II Training.

    To participate in the bid process for Auction 440, there are six (6) mandatory requirements that eligible contractors must meet:
    1. Attend the pre-bid teleconference on August 6, 2014;
    2. Be in good standing with HUD and have no outstanding billing issues;
    3. Have no open past due inspections;
    4. Scheduled inspections for recent auctions by the due date;
    5. Be in compliance with confirmation emails for properly scheduled inspections; and 
    6. Have no Termination for Default in recent auctions or be prohibited from participating in auctions.


    PENALTY: If a contractor is found to be in violation of these terms, the contractor will be notified via email and will be prohibited from participating in the next five (5) auctions.

Ceiling Prices for Auction 440 are as follows:

Duration

Ceiling Price

0.5 Day =

$900

1 Day =

$1,100

1.5 Days =

$1,500

2 Days =

$1,650

2.5 Days =

$2,000

3 Days =

$2,200

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Auction 460 - Multi-Family-Alaska & Hawaii
Saturday, August 16, 2014
| 10:00 am - 4:00 pm (EST)

  • (NEW) The Reverse Auction Program is planning Auction 460, an auction of approximately thirty-eight properties located in Alaska and HawaiiAuction 460 is scheduled for Saturday, August 16 2014, from 10:00 AM until 4:00 PM Eastern time.  The period of performance will be one hundred and thirty, 130 calendar days* beginning August 20, 2014, and ending December 28, 2014

    IMPORTANT:  Inspections included in Auction 460 are designated for special pricing due to the location. The estimated duration posted in the auction are not reliable.  Contractors are strongly encouraged to consider the location and the additional time needed for each inspection when bidding. 

    *Please note:  Inspections awarded in Auction 460 cannot be scheduled on the following federal holidays:

     

    2014 Federal Holidays

    Holiday

    Day of Week

    Date

    Labor Day

    Monday

    September 1, 2014

    Columbus Day

    Monday

    October 13, 2014

    Veterans Day

    Tuesday

    November 11, 2014

    Discovery of Puerto Rico Wednesday November 19, 2014
    Thanksgiving Thursday/Friday November 27-28, 2014
    Christmas Day Thursday December 25, 2014

    To participate in the bid process for Auction 460, there are five (5) mandatory requirements that eligible contractors must meet:
    1. Be in good standing with HUD and have no outstanding billing issues;
    2. Have no open past due inspections;
    3. Scheduled inspections for recent auctions by the due date;
    4. Be in compliance with confirmation emails for properly scheduled inspections; and 
    5. Have no Termination for Default in recent auctions or be prohibited from participating in auctions.

    PENALTY: If a contractor is found to be in violation of these terms, the contractor will be notified via email and will be prohibited from participating in the next five (5) auctions.

     

    Ceiling Prices for Auction 460 are as follows:

    Duration

    Ceiling Price

    0.5 Day =

    $3,000

    1 Day =

    $3,000

    1.5 Days =

    $3,000

    2 Days =

    $3,000

    2.5 Days =

    $3,000

    3 Days =

    $3,000

******************************

Auction 480 - Public Housing
Saturday, August 16, 2014
| 10:00 am - 4:00 pm (EST)

  • (NEW) The Reverse Auction Program is planning Auction 480, an auction of approximately twenty-seven, public housing properties located exclusively in Alaska and Hawaii.  Auction 480 is scheduled for Saturday, August 16, 2014, from 10:00 AM until 4:00 PM Eastern time.  The period of performance will be one-hundred, twenty (120) calendar days* beginning August 20, 2014, and ending December 18, 2014.

    IMPORTANT:  Inspections included in Auction 480 are designated for special pricing due to the location.   Contractors are strongly encouraged to consider the location and the additional time needed and expense for each inspection when bidding.  All public housing inspections should be considered scattered sites.

    *Please note:  Inspections awarded in Auction 480 cannot be scheduled on the following federal holidays:

    2014 Federal Holidays

    Holiday

    Day of Week

    Date

    Labor Day

    Monday

    September 1, 2014

    Columbus Day

    Monday

    October 13, 2014

    Veterans Day

    Tuesday

    November 11, 2014

    Thanksgiving Thursday/Friday November 27-28, 2014
    Christmas Day Thursday December 25, 2014

    PLEASE NOTE:  Auction 480 inspections must be conducted utilizing the new 4.0 software.  Due to the small number of inspections for this auction and the 90 day POP offered, we ask that contractors plan to complete these inspections within the established POP. An extension request will only be considered when the property demonstrates that they are unable to accommodate an inspection within the auction POP. Also, in accordance with the terms and conditions of the Purchase Order, paragraph 6.6.2:  if there is an Unsuccessful Inspection, the contractor shall immediately notify PIH-REAC (via the TAC) of an unsuccessful inspection (RUU), report the status of the inspection via Secure System and provide:  a copy of the POA/ED’s written confirmation of the property profile information; the agreed-upon schedule; and prior understanding that the residents were to be notified.  PIH-REAC will confirm the unsuccessful inspection, notify the contractor, and if confirmed, will authorize payment of the unsuccessful inspection price in accordance with section 8.2.

    To participate in the bid process for Auction 480, there are five (5) mandatory requirements that eligible contractors must meet:
    1. Be in good standing with HUD and have no outstanding billing issues;
    2. Have no open past due inspections;
    3. Scheduled inspections for recent auctions by the due date;
    4. Be in compliance with confirmation emails for properly scheduled inspections; and 
    5. Have no Termination for Default in recent auctions or be prohibited from participating in auctions.


    PENALTY: If a contractor is found to be in violation of these terms, the contractor will be notified via email and will be prohibited from participating in the next five (5) auctions.

    Ceiling Prices for Auction 480 are as follows:

    Duration

    Ceiling Price

    0.5 Day =

    $3,000

    1 Day =

    $3,000

    1.5 Days =

    $3,000

    2 Days =

    $3,000

    2.5 Days =

    $3,000

    3 Days =

    $3,000



ATTENTION: NOTIFICATION OF UPCOMING CHANGES TO DCD 4.0 SOFTWARE

REAC is further enhancing its inspection reporting process by including photo documentation of deficiencies observed during the course of the inspection. Initially, the photo documentation will limit its activity of photographing only Level 3 observed deficiencies. During the initial phase a limited number of inspectors will be utilizing our new photograph capability in selected physical inspections of Public Housing and Multifamily properties. We are making efforts to ensure that all affected properties are aware that inspectors will be photographing deficiencies. These inspections will be inspections of record, with the inspection report reviewed and released like any other REAC physical inspection and will now include photo documentation.

The proposed timeframe is as follows: beginning this month, QA Inspectors will test the software. After QA testing is complete, the photograph capability will be expanded to all physical inspections, with the time period from October 2014 to December 2014 devoted to the full implementation of this technology. Further communications will be provided in the near future concerning the full implementation timetable; however, all inspectors should begin to prepare.

Below are the recommended and minimum specifications that inspectors must have in order to use the DCD 4.0 Photo software:

Feature

Recommended Specifications
(DCD 4.0 Photo)

Minimum Specifications for Tablets
(DCD 4.0 Phto)

  1. Operating System

Windows 8.1

Windows 8.1

  1. Rear Camera

3.15 MP

2 MP

  1. Processor Speed

1.9 GHz

1.8 GHz

  1. Hard Drive

64 GB

64 GB

  1. Memory (RAM)

8 GB

4 GB

  1. Screen Size (inches)

~ 10

~ 10

  1. Screen Resolution

1920 x 1200

1280 x 800

  1. Internet Capability

Yes

Yes

Any questions about this process can be addressed to the REAC TAC at:  1-888-245-4860.   



  • (NEW) Per Section 5.1 of the Reverse Auction Program’s Purchase Order Terms and Conditions….”inspectors shall not conduct inspection activities on weekends or Federal holidays”.   The remaining federal holidays in 2014 are as follows:

Remaining Holidays in 2014 for Inspection Scheduling
 

Holiday Day of Week Date
Independence Day Friday July 4, 2014
Labor Day Monday September 1, 2014
Columbus Day Monday October 13, 2014
Veterans Day Tuesday November 11, 2014
Thanksgiving Thursday November 27, 2014
Christmas Day Thursday December 25, 2014

 *****************************************************************************

Helpful Links for 4.0 - HUD's New Inspection Software Helpful Information for Becoming a RAP Contractor
 
Helpful Information for Contractors

Click to Access:
The new 4.0 DCD webpage

Click to Access:
RAPID External User Guide - Contractor Management
Introduction to the Bulk Scheduling module (YOUTUBE VIDEO)

Click to Review:
The Scoring Notice

Introduction to Request a Participant ID
(YOUTUBE VIDEO)
Introduction to the Bulk Scheduling module
(YOUTUBE VIDEO)

Click to Access:
Online Inspector Training

Introduction to Request a RAP ID
(YOUTUBE VIDEO)
Introduction to the Search Inspection module (YOUTUBE VIDEO)

Click to Access:
Multi-Family Training (for property representatives & HUD employees)

Introduction to the Contractor Profile View  Module
(YOUTUBE VIDEO)
Inspector Management - Profile View
(YOUTUBE VIDEO)

Click to Access:
Public Housing Training (for property representatives & HUD employees)

 

Click to Access:
XML Generator and Bulk Scheduling Process

    XML Generator User Guide

*PLEASE NOTE:  An added feature of the 4.0 software is the Bulk Scheduling process.  For those of you interested in exploring the new 4.0 PASS system and using the “Bulk Scheduling” function in the current PASS System, an XML file must be created.  A tutorial is available and an optional tool has been developed to create an XML file for the Bulk Scheduling feature. The XML generator tool checks for the mandatory fields for Bulk Scheduling and does a data validation before uploading the inspection schedule file to Secure Systems. (See above for access to XML Generator.)


  • The RAP Newsletter - November 2012
     
  • Special Offering Statement - The following actions will be cause for termination for default for all awarded inspections:

    • Failure to schedule inspections within 20 days of the award email.
    • Failure to update and maintain accurate inspection schedule information in HUD's Secure Systems.
    • Failure to have an active inspector assigned to a scheduled inspection.
    • Failure of inspector to appear for any reason for an inspection scheduled with HUD's Quality Assurance (QA) staff. In these cases QA will conduct the inspection and no payment will be due to the contractor.
       
  • Special Announcement: Recently, we have noticed that some contractors are attempting to place last minute bids on several lots during the last hour of the auction. Since several of these lots have proxy bids in place, it may take a few minutes to receive confirmation of a bid. Once the bids are placed, the "Place Bids Button" will be grayed out until the bid is verified; please be patient until the bids are finalized for the lot in question.

    All bids placed by the contractors will be finalized on a "first come, first served" basis, and any bids accepted by the auction web site will be considered final. This being said, we expect delays in placing bids during the last hour of the auction, as such we encourage you to place bids as early as possible to ensure that your bids are accepted. HUD will proceed with awarding the auction results based on bids accepted by the auction website. Thank you for your cooperation.
     
  • Inspection Review Notice: Contractors should check the Inspection Review Web Page often. It is required that posted challenges be responded to within 3 business days. If no response is received within this time-frame, and REAC was not informed of any IT/ technical difficulties, the inspection WILL BE REJECTED. Rejected inspections are not subject to payment.
     
  • Reminder: It is important that inspections are NOT over-scheduled, and that Scheduler is kept up-to-date, as stated in the UPCS protocol. Contractors must ensure that adequate resources are available prior to bidding. Failure to adhere to the UPCS protocol and/or the Purchase Order Terms and Conditions may result in suspension of an inspector, HUD-rejected inspections, and/or denial of participation in the Reverse Auction Program.
     
  • UPCS Inspection Protocol Other Hazards - Bed Bug Infestation.

Guiding Documents

 Quick References

Contractors

Results

*Please Note: Results for all auctions are not listed due to technical issues.  All files below are in MS-Excel format unless otherwise noted.

Contact us at: REACReverseAuctionProgram@HUD.GOV