Frequently Asked Questions
Updated – July 16, 2013
1. What is the expected budget available for the CBDG-DR funding? Will there be a limit per project?
The exact amount of dedicated funds to incentivize and leverage the implementation of winning design solutions will not be known until Fall 2014, following updated damage estimates and allocation(s) of a subsequent tranches of CDBG-DR. We expect a significant portion of the funds remaining following that allocation(s) will be dedicated to incentivizing the implementation of winning design solutions. Congress appropriated approximately $15 billion for the Community Development Block Grant – Disaster Recovery (“CDBG-DR”) program for disasters in 2011, 2012, and 2013. Over $5 billion of that appropriation has already been allocated to jurisdictions affected by Hurricane Sandy.
Following the announcement of the competition winners, HUD will make an allocation of CDBG-DR funds for Sandy impacts and identify how the use of such funds can be used to support the implementation of the winning projects/proposals. Project size and scope is expected to be determined through the competition process – especially during Stage Three when selected Design Teams will work directly with potentialCDBG-DR grantees (i.e., states and/or units of general local government in Connecticut, Maryland, New Jersey, New York, and Rhode Island).HUD has not yet determined which jurisdictions will be eligible to receive additional CDBG-DR funds.exact amount of dedicated funds to incentivize and leverage the implementation of winning design solutions will not be known until Fall 2014, following updated damage estimates and allocation(s) of a subsequent tranches of CDBG-DR. We expect a significant portion of the funds remaining following that allocation(s) will be dedicated to incentivizing the implementation of winning design solutions. Congress appropriated approximately $15 billion for the Community Development Block Grant – Disaster Recovery (“CDBG-DR”) program for disasters in 2011, 2012, and 2013. Over $5 billion of that appropriation has already been allocated to jurisdictions affected by Hurricane Sandy.
2. Will the Design Teams chosen in Stage Three be given the opportunity to support the implementation of the project(s) or will the project be put out for public procurement?
Design Teams will have the opportunity to work closely with potential CDBG-DR grantees (i.e., states and/or units of general local government in Connecticut, Maryland, New Jersey, New York, and Rhode Island) during Stages Two and Three. Specifically, during Stage Three, Design Teams will be expected to partner with potential CDBG-DR grantees, who will be introduced throughout the process to design site-specific projects. During Stage Three, it is anticipated that Design Teams will secure their partnership with one or more potential CDBG-DR grantees as part of their implementation strategy. At the end of Stage Three, the Jury will evaluate proposals, in part, based on their ability to implement.
3. How many winners will be selected? Is it expected that there will be at least one or more winners in each of the four categories?
The Hurricane Sandy Rebuilding Task Force, made up of 14 Federal departments and agencies and 9 White House offices, will select 5-10 applicants to proceed to Stage Two as Design Teams. The Rebuild by Design Jury will judge an undetermined number of winning design solutions and projects to proceed to Stage Four as winners.
4. On page 3, it states that the deadline for Stage One is July 20, and on page 8 it appears to be 5pm on July 19. Which is the correct deadline?
This is an error on our part. The correct deadline is 5:00 pm on July 19. An amended Design Brief and RFQ have been posted.
5. Also, who will be evaluating RFQs at the end of Stage One? I see that the jury is evaluating for Stages Two and Three.
Page three of the Design Brief states that the Hurricane Sandy Rebuilding Task Force will identify 5-10 applicants to proceed to Stages Two and Three as Design Teams. In other words, the Hurricane Sandy Rebuilding Task Force, made up of 14 Federal departments and agencies and 9 White House offices, will select 5-10 applicants to proceed as Design Teams at the end of Stage One.
6. Should local government staff apply for the competition?
We do not expect current employees of potential CDBG-DR grantees under the Disaster Relief Appropriations Act of 2013 to participate either in their individual or representative capacity given that we expect those grantees to participate in Stage Two and Stage Three.
7. Will you provide a list of consultant teams that might be interested in partnering prior to the closing date?
No, it is the responsibility of the applicant to identify and form an interdisciplinary team in response to the RFQ.
8. We are assembling a team to submit a proposal for a specific site. What category should we submit under?
At this early stage in the process, applicants are not expected to have specific sites or jurisdictions identified. The four categories were provided to allow applicants to respond the needs of typologies common throughout the region. Design Teams that proceed to Stages Three and Four will eventually identify specific sites for their design solutions.
9. I am a current employee of a city agency. I do not work on any projects funded by CDBG-DR. May I participate as a team member in the competition?
Please see the response to Question 6, above.
10. If I am reading the call correctly – font size cannot exceed 11 point. Is there a size you can’t go below? Do you have any requirements for mandatory font style (times new roman 11 or arial 11 or 10, etc) as mandated by other federal agencies?
There are no requirements for font style or minimum font; however, responses must be typed in English and legible.
11. I was wondering whether or not we can submit to multiple focus areas, either as a lead consultant or a subconsultant?
Please see page 10 of the Design Brief. Individual practitioners or offices may participate on multiple teams for the purpose of a submitting a response to the RFQ, however if selected they must select one team on which they will serve.
12. We are interested in potentially submitting more than one concept, with team qualifications tailored to each of those concepts. Is it allowable to make more than one concept, and if so, is it correct to assume that these concepts/qualifications should be prepared as separate submissions?
Please see page 10 of the Design Brief and the response to Question 11, above.
13. Is there an optimum number of team members? Is there a maximum?
Team composition will not be evaluated on quantity but rather their depth of interdisciplinary experience and capacity to work collaboratively on interdisciplinary teams, as well as the team’s collective quality of past work.
14. What compensation is being offered for our creative ideas for rebuilding?
Page 9 of the Design Brief states that,“Applicants that are chosen by the Selection Committee will be invited to participate in Stages Two and Three, at which point they will be expected to enter into an agreement and provided a Scope of Work. Then, these Design Teams will be provided $100,000 USD to participate in Stage Two. Teams proceeding to Stage Three will be provided with another $100,000 USD to advance their design proposals.”Separately, as noted on Page 1 of the Design Brief, “HUD will set aside Community Development Block Grant Disaster Recovery (CDBG-DR) funding specifically to incentivize implementation of winning projects and proposals.”
15. Will the functional needs of people with disabilities and universal design considerations be taken into account in the process?
The Task Force understands that the Sandy-affected areas include a diversity of businesses, neighborhoods, residents, and workers that may have been disproportionately vulnerable to the impacts of Hurricane Sandy due to more limited financial and other resources, less access to emergency services and support, and potentially other disadvantages. Accordingly, Design Teams should consider the needs of such vulnerable populations.
16. Is there a need for better health care design?
One of the main goals of Rebuild by Design is to “contribute to a better understanding of the region’s vulnerabilities, strengths, and interdependencies.” Design Teams will participate in a facilitated research and analysis process in Stage Two to identify these key vulnerabilities. Hurricane Sandy made it clear that the region has vulnerabilities across every sector -- including health care. .
17. Is there any preference for city staff working on climate resilience project. Would there be any conflict of interest issues?
Please see the response to Question 6, above.
18. How will the competition funds be distributed to team members?
We expect that the Design Team would determine which team member, be it organization or individual, would receive funds on behalf of the team.
19. Are there any reporting requirements of this award? Will the funds come from HUD or flow through any government agencies?
Selected Design Teams that participate in Stage Two will be awarded $100,000 for developing a highly-accessible digital research report that includes visual and non-visual analysis, and identification of at least three to five design opportunities within their focus area. In addition, Design Teams that participate in Stage Three willbe awarded an additional $100,000 from HUD for designingand refining place-based design solutions implementable with CDBG-DR and other funding.
20. Regarding the Phase I deadline of 19 July, is there a limit to the size of the pdf submission that you require? Is it to be submitted to this e-mail address? Or, can it be posted to an FTP if the file is very large?
As stated on page 8 of the Design Brief, “applicants must submit a proposal in response to this Request for Qualifications to firstname.lastname@example.org no later than 5:00 PM EDT on Friday, July 19, 2013. All proposals must be submitted in PDF format; hardcopy proposals will not be accepted.”
21. Can an individual apply to Rebuild by Design?
We don’t expect individuals to apply outside of an interdisciplinary team. Please see pages 9 and 10 for a description of how Design Teams will be evaluated.
22. Are all teams selected to participate in Stage Two guaranteed to advance to Stage Three?
No. We expect all teams will advance to Stage Three but HUD reserves the right to eliminate a team after Stage Two. No new teams will be added.
23. What overhead rates or out of pocket costs (e.g. travel) should be billed for this competition?
Page 9 of the Design Brief states that, “Applicants that are chosen by the Selection Committee will be invited to participate in Stages Two and Three, at which point they will be expected to enter into an agreement and provided a Scope of Work. Then, these Design Teams will be provided $100,000 USD to participate in Stage Two. Teams proceeding to Stage Three will be provided with another $100,000 USD to advance their design proposals.” The $200,000 is considered a prize for participation in Stages Two and Three. There are no overhead billing rates required for receipt of said prize. Separately, as noted on Page 1 of the Design Brief, “HUD will set aside Community Development Block Grant Disaster Recovery (CDBG-DR) funding specifically to incentivize implementation of winning projects and proposals.”
24. If an organization is a sub-contractor of a state or local government receiving CDBG funds then is that organization eligible to participate in the competition?
25. Are you able to provide information regarding other applicants of Rebuild by Design, so that we may partner with them?
No. Please see our response to Question 7.
26. Do teams have to have representation from multiple organizations?
No. For a more detailed description of evaluation criteria please see our response to Question 13 and p. 9-10 of the Design Brief.
27. If a design is chosen by the jury - is construction funding guaranteed? Or does the winning organization have to do its own fundraising? I assume the Block Grant funds are made available to the winner(s)? How does that work?
During Stage Three, Design Teams will work closely with state and local government (i.e. potential CDBG-DR grantees) to develop a detailed strategy for implementation that identifies partners, funding, and timing. The competition process will result in project designs that are developed in consultation with grantees and potential grantees to address the recovery needs in the region and can be supported by CDBG-DR funds that will be set aside for such needs.
28. What policies or documents should we take into consideration when drafting a proposal for July 19th?
Applicants should consider the Design Brief, including Appendix B: Starter Kit, and Frequently Asked Questions when drafting a response to the Request for Qualifications. Applicants may consult other policies or documents; however, no other information will be provided by the Rebuild by Design Team.
29. Will equity considerations be in the criteria to judge entries?
Responses to the Request for Qualifications will be evaluated based on the criteria outlined in pages 9-10 of the Design Brief. Final design solutions, developed at the end of Stage Three, will be evaluated by the Competition Jury based on set of criteria which will be finalized at a later date.
30. Page 9 of the Design Brief asks applicants to “illustrate” concepts. Does this mean visual representation?
No. Applicants should describe their concepts in regard to what vulnerabilities their team would focus on. Visual representation is not required.
31. If an applicant does not have a website address then is listing a website required?
32. For Stage One of the Rebuild By Design Competition, we are aware of the 12 one-sided page limit. Does this include the Title Page?
Yes. To be clear, the Design Brief does not require a title page.