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Northwest Notes
Office of Public Housing
Region X - Alaska, Idaho, Oregon, Washington

FY 2010, Quarter 2
April 13, 2010

The Director's Corner
American Recovery and Reinvestment Act (ARRA) - Public Housing Capital Fund Recovery Formula Grants
PHAs in Alaska, Idaho, Oregon, and Washington have obligated 100% of available capital fund recovery formula grants to benefit their communities. Public Housing Capital Fund Recovery Grant (CFRG) is for capital and management activities of PHA public housing programs. As provided by ARRA, PHAs shall obligate 100 percent of the funds within one year (by March 17, 2010) of the date on which funds become available to the agency for obligation, shall expend at least 60 percent of funds within two years of the date on which funds become available to the agency for obligation, and shall expend 100 percent of the funds within three years of such date. Funds to PHAs failing to obligate/expend CFRG in accordance with Recovery Act deadlines are subject to recapture and redistribution. The 57 PHAs in Region X have obligated available funds totaling $59,110,458. As of late March 2010, Region X PHA expenditures are 47.48% ($28,071,552).

FFY 2010 HUD Appropriations Act (P.L. 111-117) enacted December 16, 2009, includes a number of PHA program funding opportunities. Be prepared for these and other opportunities for which your PHA may qualify.

On behalf of Office of Public Housing team members in the Seattle, Portland & Anchorage offices, we hope this newsletter is helpful to you. Let me know if there are items you would like to see in future newsletters.

Harlan Stewart
Director, Office of Public Housing
Region X, Northwest/Alaska Office

HUD Secretary Donovan Announces New Office Focused on Sustainable Development

In early February during a speech at a sustainability forum at Portland State University, and again at the New Partners for Smart Growth Conference in Seattle, HUD Secretary Shaun Donovan announced the creation of the Office of Sustainable Housing and Communities (OSHC). The office is a key component of President Obama's Partnership for Sustainable Communities, an unprecedented joint venture with the Department of Transportation and the Environmental Protection Agency. OSHC's efforts, Donovan says, "will help us streamline our efforts to create stronger, more sustainable communities by connecting housing to jobs, fostering local innovation and building a clean energy economy."

The new office will focus its efforts into studying "smart growth", such as putting money toward expanding mass transit lines to low-income neighborhoods and affordable housing. This is an idea that cities like Portland and Seattle have undertaken for years. With the majority of household income being spent on housing and transportation expenses, improving access to affordable housing, while also offering transportation options, will allow families to save money and give them more time at home and less time traveling. The office also plans to invest in energy efficient homes, renewable energy, and modern infrastructure to pave the way for a clean energy economy needed to compete and create jobs in a 21st century economy.

In the 2010 Budget, Congress provided a total of $150 million to HUD for a Sustainable Communities Initiative to improve regional planning efforts that integrate housing and transportation decisions, and increase the capacity to improve land use and zoning. Of that total, approximately $100 million will be available for regional integrated planning initiatives through HUD's Sustainable Communities Planning Grant Program.

For more information on OSHC visit online

Using the eLogic Model® Grant Reporting - Fiscal Year 2009

The Office of Departmental Grants Management and Oversight has made several modifications to the fiscal year 2009 HUD eLogic Model as a way to increase consistency in reporting among grantees and improve searching capabilities.

For a full overview of these changes please access the archived February 17, 2009 training webcast online.

When using the HUD eLogic Model to report actual service and outcome data, remember these few simple tips to help reduce reporting errors and eliminate confusion. Should any technical difficulties arise, such as locked data fields, or have questions regarding reporting requirements, contact the Public Housing Revitalization Specialist at the local HUD field office right away. Do not wait until the reporting deadline.

No Recycling!
Under no circumstance should a grant recipient "recycle" a HUD eLogic Model template or attempt to copy and paste information from any previous fiscal year into a new eLogic Model. The formatting and contents of the HUD eLogic Model change on an annual basis. To satisfy the reporting requirements for a specific grant always use the template for the fiscal year the grant was awarded.

Review the expiration information in the template to verify a current OMB approved document is used for reporting.

File Naming Convention
ROSS Grants - Once a ROSS grant has been awarded, grantees should name their files using the official grant number when sending a HUD eLogic Model to the field office for review i.e. WA002RFS200A09.
HCV Grants - For all HCV grants the following naming convention should be used HCVPHACodeFiscal Year of Award (for example, HCVWA001FY2009).

Modifications to the FY 2009 eLogic Model

1) Always use the legal name of the agency as entered in box 8a of the SF-424 Application for Federal Assistance.

2) The Project Location fields (City and State) should be populated with the city and state information where the project is located, not necessarily the location of the PHA/grantee.

3) Use the drop down menu to select the reporting period for the current submission (see the applicable NOFA for required reporting frequency).

4) Enter the start and end date of the current reporting period.

5) The "Fiscal Year" 2009 will be pre-populated. This is the NOFA fiscal year.

6) Mandatory DUNS Number - Enter the DUNS number that corresponds to the grantees legal name. The DUNS number must be consistent with what was entered in box 8a of the SF-424 Application for Federal Assistance. This field must be completed in order to save information.

7) Reporting Tab - The Reporting and Evaluation Tabs have been combined into a single Reporting Tab. Grantees will complete the Management Questions and provide an explanation of any deviations from the approved eLogic Model. The information collected by HUD from its grantees is used for national program evaluation.

Reporting
Grantees must complete the Post and YTD columns. The YTD column reflects the year to date information of each year; it is not a cumulative figure for the entire length of the grant. The cumulative YTD information should be entered on the Total Tab during the second and third years of reporting, if applicable

EPA's Repair, Renovate, and Paint (RRP) rule effective April 22, 2010

The rule will affect paid renovators who work in pre-1978 HUD-assisted housing and child-occupied facilities, including:

  • Renovation contractors
  • Maintenance workers in multi-family and public housing
  • Painters and other specialty trades.

 

Under the rule, child-occupied facilities are defined as residential, public or commercial buildings where children under age six are present on a regular basis. The requirements apply to renovation, repair or painting activities. The rule does not apply to minor maintenance or repair activities where less than six square feet of lead-based paint is disturbed in a room or where less than 20 square feet of lead-based paint is disturbed on the exterior. However, when the EPA's RRP rule is less stringent than HUD's Lead Safe Housing Rule (LSHR), the strictest requirements will apply. A good example of this would be that HUD's LSHR triggers lead work activities when only more than 2 square feet of paint is disturbed in a room as compared to 6 square feet in RRP. Window replacement is not a minor maintenance or repair. To see a comparison chart between the LSHR and RRP please visit website.

Another important change with the RRP rule is training. When this rule is effective, renovation firms must be certified. At least one certified renovator must be at the job or available when work is being done. (The certified renovator may be a certified LBP abatement supervisor who has completed the 4-hour RRP refresher course or attended the 8-hour EPA/HUD Model Renovator Course Lead Safety for Renovation, Repair, and Painting from a certified training provider.

For more information regarding these important changes please go to the HUD Office of Healthy Homes and Lead Hazard Control (OHHLHC) Renovation, Repair, and Painting website.

Training Opportunities and Webcasts

Required EIV Training

The Refinement of Income & Rent Rule and Effective Use of the Enterprise Income Verification (EIV) System training session aired on January 28, 2010.

This training is not a repeat of PIH's September 24, 2009, RHIIP/EIV training session and is required of all PIH EIV system users, including those individuals who will not access the PIH EIV system, but will view printed or electronic EIV information.

PIH EIV users must complete this training by October 30, 2010, as a condition of initial or continued EIV access. If you were unable to view the training on January 28, 2010, you may view it once it is archived in the Webcast Archives.

If you would like to receive a Certificate of Completion for this training, complete and submit the Certificate Request form to PIH.RHIIP.TA@HUD.GOV, by the close of business October 31, 2010.

Subscribe to this Newsletter
Our Northwest Notes Newsletter is intended to provide helpful information and share knowledge about Public Housing programs throughout the Northwest/Alaska Public Housing family. You can subscribe to receive this Newsletter via email, or manage an existing email subscription. We try to publish our newsletters quarterly. If you missed any prior publication, you can access it online.

Section 8 Homeownership
Closings as of 03/18/2010

State

No. of  Closings

Alaska

46

Idaho

112

Oregon

99

Washington

194

HUB Total

451

Recently Published Guidance

PIH Notices
For a complete list of Federal Register Notices, please visit online

Notice

Issued

Title

PIH 2010-10

03-31-2010

HQS Inspections for the Housing Choice Voucher Program and Guidance Related to Electrical Outlets

PIH 2010-9

03-30-2010

Effective Use of the Enterprise Income Verification (EIV) System's Deceased Tenants Report to Reduce Subsidy Payment & Administrative Errors

PIH 2010-8

03-26-2010

Renewal of Project-Based Certificate Housing Assistance Payments Contracts

PIH 2010-7

03-12-2010

Reporting of Administrative Fee Reserves

PIH 2010-6

03-08-2010

Changes to Unit Reporting in Public Housing Information Center (PIC)

PIH 2010-5

02-16-2010

Implementation of the Federal Fiscal Year 2010 Funding Provisions for the Housing Choice Voucher Program

PIH 2010-4

01-22-2010

Extension--Guidance for Obtaining HUD Consent for Takings of Public Housing Property by Eminent Domain

PIH 2010-3

01-20-2010

Guidance - Verification of Social Security Numbers (SSNs), Social Security (SS) and Supplemental Security Income (SSI) Benefits

PIH 2010-2

01-05-2010

Non-Discrimination and Accessibility for Persons with Disabilities

PIH 2010-1

01-05-2010

Extension of the Disaster Voucher Program (DVP)

Federal Register Notices

FR-5213-FA-02

03-31-2010

Announcement of Funding Awards for the HUD-Veterans Affairs Supportive Housing (HUD-VASH) Program for Fiscal Years (FY) 2008 and 2009

FR-5386-N-01

03-31-2010

Privacy Act of 1974; Notice of Modification of Existing Computer Matching Program Between the Department of Housing and Urban Development (HUD) and the Social Security Administration (SSA): Matching Tenant Data in Assisted Housing Programs

FR-5383-N-04

03-31-2010

Notice of Proposed Information Collection for Public Comment; Allocation of Operating Subsidies Under the Operating Fund Formula: Data Collection

FR-5374-N-08

03-19-2010

Buy American Exceptions Under the American Recovery and Reinvestment Act of 2009

FR-5374-N-07

03-17-2010

Buy American Exceptions Under the American Recovery and Reinvestment Act of 2009

FR-5391-N-02

02-10-2010

Section 8 Housing Assistance Payments Program-Renewal Funding Annual Adjustment Factors, Fiscal Year 2010

FR-5391-N-01

02-10-2010

Section 8 Housing Assistance Payments Program-Contract Rent Annual Adjustment Factors, Fiscal Year 2010

FR-5300-FA-33

02-05-2010

Announcement of Funding Awards for Fiscal Year 2009 for the Housing Choice Voucher Program

FR-5374-N-05

02-04-2010

Buy American Exceptions Under the American Recovery and Reinvestment Act of 2009

FR-5351-F-03

01-27-2010

Refinement of Income and Rent Determination Requirements in Public and Assisted Housing Programs: Implementation of the Enterprise Income Verification System; Withdrawal of Rescinded Regulatory Amendments

FR-5376-N-05

01-26-2010

Enterprise Income Verification (EIV) System User Access Authorization Form and Rules of Behavior and User Agreement

FR-5376-N-04

01-26-2010

Enterprise Income Verification (EIV) System-Debts Owed to PHAs and Terminations

FR-5376-N-03

01-26-2010

Section 8 Management Assessment Program (SEMAP) Certification

FR-5322-N-01

01-12-2010

Public Housing Assessment System (PHAS): Asset Management Transition Year 2 Information

FR-5374-N-04

01-11-2010

Buy American Exceptions Under the American Recovery and Reinvestment Act of 2009



E-Memos (electronic memoranda)

Office

Issued

Purpose

Seattle HUB

03-30-2010

FYE June 30,2009 Audited Financial submission due date extension

Seattle HUB

03-26-2010

Subsidy and Grants Information System (SAGIS) Update and Operating Fund Data Submission Extension

Seattle HUB

03-24-2010

Subsidy and Grants Information System (SAGIS) Update and Operating Fund Data Submission Extension

Seattle HUB

03-24-2010

Transforming Rental Assistance Webcast for Residents

Seattle HUB

03-05-2010

Subsidy and Grants Information (SAGIS) Maintenance

Seattle HUB

02-29-2010

Subsidy and Grants Information System (SAGIS) Update and Operating Fund Data Submission Extension

Seattle HUB

02-17-2010

FY 2010 Consolidated Appropriations Act-Housing Choice Voucher Program-Webcast Rescheduled

Seattle HUB

02-10-2010

FY 2010 Housing Choice Voucher (HCV) Renewal Funding & Contract Rent Annual Adjustment Factors

Seattle HUB

02-05-2010

FY 2010 Consolidated Appropriations Act-Housing Choice Voucher Program-Webcast

Seattle HUB

02-05-2010

Subsidy and Grants Information System (SAGIS): PHA and Fee Accountant Set-up



Office

Issued

Purpose

Portland FO

03-30-2010

FYE June 30, 2009 Audited Financial Submission Due Date Extension

Portland FO

03-26-2010

Subsidy and Grants Information System (SAGIS) Update and Operating Fund Data Submission Extension  to April 30

Portland FO

03-24-2010

Transforming Rental Assistance Webcast for Residents

Portland FO

03-24-2010

Subsidy and Grants Information System (SAGIS) Update and Operating Fund Data Submission Extension

Portland FO

02-26-2010

Youth Program Information Website

Portland FO

02-26-2010

SAGIS Update and Operating Fund Data Submission Extension

Portland FO

02-17-2010

FY10 Consolidated Appropriations Act-HCV Webcast rescheduled

Portland FO

02-08-2010

SAGIS and Fee Accountant Set-up


Important Dates
Please Note: All dates subject to change.  Refer to program websites for complete list of forms due!!!

FYE 3-31 PHAs

 

03-31-2010

Audited FASS for FYE 03-31-2009 due to REAC.  See PIH 2009-34.

05-30-2010

SEMAP Submission due in PIC

05-31-2010

Unaudited FASS for FYE 3-31-2010 submission due to REAC

FYE 6-30 PHAs

 

03-31-2010

Copy of Audited FASS for 06-30-2009 due to Field Office

04-30-2010

Audited FASS for 06-30-2009 due to REAC

FYE 9-30 PHAs

 

06-30-2010

Audited FASS for FYE 09/30/2009 due to REAC and copy of audit due to Field Office

07-16-2010

PHA Plan Submission (CFP Performance and Evaluation Reports must be included in Plan)

FYE 12-31 PHAs

 

03-31-2010

Unaudited FASS due to REAC for 12-31-2009

All PHAs

 

04-29-2010

All PHAs must recertify their EIV users

Monthly

CFP obligated-expended data is submitted through eLOCCS.  CFP work completion activities where pre-audit is required, are reminded to submit Final P&E Reports with AMCC to Field Office.

Monthly

Send complete copy of renewal Mod Rehab program HAP contracts with owners to FMC representative.  Please include Attachment A.  Contracts needed to request renewal funds and to release payments.

Monthly

VMS data collection (HUD 52681B submitted electronically).  Ensure data is submitted timely and accurately.  Failure to report timely could result in loss of Administrative fees. Check VMS website for exact submission dates

Reminder

Please continue to submit Year-End Settlement Statements (HUD-52681) for Section 8 Mod Rehab, SROs, and Mainstream (DV) vouchers ONLY.  Submit to FMC (45 calendar days after FYE).  90 days prior to FYB, submit complete budget (HUD-52673, 52672, 52663) for Mod Rehab, SRO, HOPE VI, Mainstream (DV code-5 year increments), to FMC representative.

ARRA

 

09/2010

PHAs must obligate 100% of the Competitive Grant award within 12 months of the ACC effective date

03/17/2011

PHAs must expend at least 60% of the Formula Grant

 



Open Government Initiative


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HUD.GOV/Open
Learn more about HUD's Open Government Initiative

HUD Implementation of the Recovery Act
[Logo: Recovery.gov]

Learn more about HUD's Implementation of the Recovery Act

Making Home Affordable


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Learn more about Making Home Affordable
Innovation of the Day


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Innovation of the Day