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08/21/15

New Section 8 Renewal Policy Guide Posted

On August 7, 2015, the Department issued the new Section 8 Renewal Policy Guide.  The transmittal cover sheet provides a summary of the changes with links to the changes in the document.  The new Guide is posted under “SECTION 8 RENEWAL POLICY GUIDE (August 2015)" at http://www.hud.gov/offices/hsg/mfh/mfhsec8.cfm.  

The policy changes will be effective for all renewal or amend rent packages received by the Department after November 5, 2015.  Please send any questions you may have on the new Guide to Section8RenewalGuide@hud.gov.

08/21/15

Energy Survey & Website

The Strategic Research Group may be contacting owners of affordable housing regarding a survey as part of a research project.  Related to the survey efforts, HUD is launching a website with renewable energy resources aimed at public housing and multifamily owners and managers, as well as direct technical assistance to HUD-assisted property owners who commit to installing renewables onsite by 2020. 

Attached is a letter that explains more and the website is: https://www.hudexchange.info/renewable-energy/

07/21/15

Housing Notice on HUD’s Equal Access Rule

Housing Notice H-2015-06, Program Eligibility in Multifamily Assisted and Insured Housing Programs in Accordance with HUD’s Equal Access Rule, was issued on July 13, 2015.  Multifamily Housing has published a notice on HUD’s Equal Access rule.  On February 3, 2012, HUD published a final rule entitled Equal Access to Housing in HUD Programs Regardless of Sexual Orientation or Gender Identity (77 FR 5662).  The rule ensures that housing across HUD programs is open to all eligible individuals and families regardless of actual or perceived sexual orientation, gender identity, or marital status.  This notice provides guidance on how the Equal Access Rule applies to Multifamily insured and assisted housing.

 The notice is posted on HUDClips,under Notice 15-06 http://portal.hud.gov/hudportal/documents/huddoc?id=15-06hsgn.pdf

03/27/15

Energy Efficiency Grants Available for Affordable Housing Providers in Colorado

Energy Outreach Colorado is accepting applications for its 2015-16 Affordable Housing Energy Weatherization Grant beginning April 1 through April 30, 2015.  

The purpose of the grant is to increase the energy efficiency of multi-family affordable housing communities, reduce residents’ costs, and improve the health and safety of the facilities.

Benefits to grant recipients include capital improvements; reductions in utility, operating and maintenance costs; and increased tenant satisfaction.

For more information go to http://www.energyoutreach.org/grants/affordable-housing-energy-efficiency

03/27/15

2015 PAC Renewal Instructions Announced

HUD has just released the instructions for renewing Project Assistance Contracts (PACs) for Fiscal Year (FY) 2015.  The instructions provide guidance to the field for processing PAC renewals for FY2015.  The expiring PACs may be renewed for a period of one year only.  Headquarters sent the instructions to the field offices on March 24, 2015.  The memorandum and the FY 2015 contract are available on the HUD website at http://portal.hud.gov/hudportal/HUD?src=/program_offices/housing/mfh

03/06/15

FY2015 Income Limits Released

HUD has released its FY2015 Median Family Income estimates and FY2015 Income Limits.  The FY2015 Income Limits were published on March 6, 2015, and are effective immediately.  The income limits can be found at http://www.huduser.org/portal/datasets/il.html

02/19/15

OLHCHH Webinar on Successfully Adopting a Smoke-Free Housing Policy

On behalf of the U.S. Department of Housing and Urban Development’s (HUD) Office of Lead Hazard Control and Healthy Homes (OLHCHH), you are cordially invited to attend an informative webinar:
How to Successfully Adopt a Smoke-Free Policy in Public and Multifamily Housing
Thursday, March 5, 2015, 2:00 – 3:00 p.m. EST  
By joining this webinar, you will have an opportunity to: 

  • Gain insight from experienced Public Housing executives who have successfully implemented a smoke-free housing policy
  • Advance your understanding of the steps involved in a typical implementation process for a smoke-free housing policy, and increase your awareness of effective strategies to get you started
  • Enhance your knowledge about the true benefits of working with a community partner who has helped housing providers in establishing successful smoke-free policies 

Register today, space is limited!

02/12/15

2015 Annual Adjustment Factors Announced

On February 9, 2015, a Notice of the Revised Contract Rent Annual Adjustment Factors (AAFs) for 2015 was published.  The AAFs are used to adjust the contract rents on the anniversary date of the assistance contract for some multifamily projects.  The AAFs are effective February 9, 2015.  A copy of the Federal Register containing the revised AAFs.  The HUDUSER website has been updated to include the revised AAFs.

01/28/15 30-Day Extension of TRACS 202.d Conversion Date

A 30-day extension to the Tenant Rental Assistance Certification System (TRACS) 202.d Conversion Date has been posted under the "What's New" section of the TRACS website. The release is titled TRACS 202d Release Implementation Schedule.

The updated TRACS 202.d Release Implementation Schedule is as follows:

  • TRACS 202.d Release Conversion Start Date:                     August 1, 2014
  • TRACS 202.c Release Conversion End Date:                      February 27, 2015
  • TRACS 202.c Release Transactions will be Rejected:           March 2, 2015
01/28/15 REMINDER: New Passbook Savings Rate Effective February 1, 2015

Housing Notice 2014-15 Passbook Savings Rate Effective February 1, 2015 and Establishing Future Passbook Savings Rates has been posted to HUDCLIPS. As the title suggests, this notice establishes a new Passbook Savings Rate of 0.06% effective February 1, 2015 which supersedes the rate published in paragraph 5-7.F of HUD Handbook 4350.3, REV-1. The notice also provides explanation for how future Passbook Savings Rates will be adjusted.

To comply with the requirements of the notice, owners are required to use the new Passbook Savings Rate of 0.06% for all certifications effective February 1, 2015 and later. If owners have already completed a certification to be effective on February 1, 2015 or later, the certification will need to be corrected using the 0.06% rate. Additionally, HUD Handbook 4350.3, REV-1 and the HUD model lease permit tenants to request an interim recertification if their income changes before the next recertification. Because a reduction in the Passbook Savings Rate could reduce household income, tenants are permitted to request an interim recertification using the new 0.06% rate beginning February 1, 2015.

12/08/14 Housing Notice on Waiting List Administration Published

Housing Notice 2014-16 Waiting List Administration has been posted to HUDCLIPS. This notice provides additional options for owners in their waiting list administration to further ensure fair housing compliance and provides guidance on the administration of waiting lists for Multifamily Housing properties. Topics include opening the waiting list, placing applicants on the waiting list, and outreach.

12/08/14 Housing Preservation Technical Guidance and Information
HUD 202 Direct Loan Property Owners
Section 236 Mortgage Property Owners (FHA-Insured and State HFA-Issued)
SIGN UP AND STAY INFORMED!

Join the New HUD Multifamily Housing Preservation Mailing List. Subscribe to receive emails with news and information on events and training about how to maintain your property's affordability. To SIGN UP:

  1. Log onto https://www.hudexchange.info/mailinglist/.
  2. Select the "Subscribe" button.
  3. Complete profile information.
  4. Under "I'd like to receive email updates about," select Multifamily Housing Preservation.
ACT NOW!
HUD is encouraging Section 236 and Section 202 property owners with active mortgages to take action now and contact HUD for information about options that are available to preserve the affordability of their buildings.

 

Owners are urged to contact HUD by emailing the property name, property address, mortgage maturity date, and primary contact person/contact information to the applicable email address, as follows:

COMING SOON!
New Webpages on HUD Exchange – In late Fall 2014, the HUD Exchange site (www.hudexchange.info) will unveil Multifamily Housing Preservation webpages. This site will consolidate and link existing web-based materials into easy to access and searchable formats. HUD will announce the webpage launch to members of the Multifamily Housing Preservation mailing list. (See above for how to SIGN UP.)

New Educational Materials – These will be posted on the HUD Exchange and announced through the Multifamily Housing Preservation mailing list. (See above for how to SIGN UP.) The materials will include:

  • Basic fact sheets on Section 236 and Section 202 preservation options
  • Technical information describing how to structure Section 236 and Section 202 preservation deals
  • Mark-to-Market fact sheet and technical guidance
Preservation Webinars – Participate in webinars that will offer useful and timely information about basic and advanced topics. The first series will cover the preservation of Section 202 and Section 236 properties, as well as discuss how to use HUD's Mark-to-Market program to restructure property rents and financing. Slides, handouts, and recordings of all webinars will be posted on the HUD Exchange so they can be viewed at any time.

HUD will announce the upcoming Webinars through the Multifamily Housing Preservation mailing list. (See above for how to SIGN UP.)

12/05/14 Cost-of-Living Adjustment (COLA) Information for 2015

Monthly Social Security and Supplemental Security Income (SSI) benefits for nearly 64 million Americans will increase 1.7 percent in 2015.

The 1.7 percent cost-of-living adjustment (COLA) will begin with benefits that more than 58 million Social Security beneficiaries receive in January 2015. Increased payments to more than 8 million SSI beneficiaries will begin on December 31, 2014.

12/02/14 New Photo Capable Inspection Software for REAC Inspections

REAC (Real Estate Assessment Center) is continuing with implementation of new inspection software with photo capabilities, and they are now close to deployment. The inspection software is fundamentally the same with the exception of this new feature. As of January 5, 2015, all inspections must use the new software with photo capabilities.

Background: REAC has added photo capability to the Uniform Physical Condition Standard (UPCS) inspection protocol to enhance the accuracy and precision of the physical inspection process. The inspection software (DCD 4.0) with photo functionality has been thoroughly tested by the HUD Quality Assurance inspectors, who are now using it in actual inspections. Initially, inspectors will only be required to photographlevel 3 deficiencies.

Implementation Plan: The software is now available for download on the REAC website, and inspectors can begin using it for inspections on a voluntary basis. However, beginning January 5, 2015, all inspections must be completed using the photo software.

Procedures:

  1. REAC staff will train inspectors to properly operate the new software, including instruction about respecting tenant privacy.
  2. Inspectors will photograph any Level 3 deficiencies observed during a physical inspection.
  3. Inspectors will save the relevant photographs, and upload these images with the completed inspection.
  4. REAC will perform reviews of the uploaded inspections (with attached photographs).
  5. The pictureswill be available to view when pulling inspection reports by clicking on a photo icon in iREMS. This functionality is still under construction, but we hope the feature will be available in February.
11/04/14 FY2015 Fair Market Rents

The FY2015 Fair Market Rents (FMRs) became effective October 1, 2014 and were posted on HUDUSER the same day. These FMRs were announced in the October 3, 2014 Federal Register.

11/04/14 Smoke-Free Action Guide PublishedThe attached memorandum signed by Benjamin Metcalf, Deputy Assistant Secretary for Multifamily Housing Programs, provides specific steps for owners and management agents who choose to implement a smoke-free policy. Additionally, HUD's Office of Lead Hazard Control and Healthy Homes (OLHCHH) has published a Smoke-Free Action Guide entitled "Change is in the Air – An Action Guide for Establishing Smoke-Free Public Housing and Multifamily Properties". The purpose of the guide is to further educate PHAs and owners and management agents of subsidized or market rate multifamily housing about the benefits of smoke-free policies and recommended best practices to follow for implementing smoke-free policies. The guide is available for download from the Healthy Homes website at http://portal.hud.gov/hudportal/HUD?src=/program_offices/healthy_homes or directly at http://portal.hud.gov/hudportal/documents/huddoc?id=SMOKEFREEACTIONGUIDE.pdf. Hard copies of the guide can be requested vie email to Smokefreehousing@hud.gov
11/04/14 Section 8 Contract Renewal Forms Posted to HUDCLIPS

The forms below, which relate to the Section 8 Contract Renewal process, have been updated and the new forms have been posted to HUDCLIPS. The updates include either a new OMB expiration date of 04/30/2017 or the removal of the OMB expiration date. Additionally, due to new software constraints, some forms that were previously fillable no longer have this functionality.

Form Number Form Title

HUD – 90055

Use Agreement - Section 8 Use Agreement

HUD – 93181

PROJECT-BASED SECTION 8 HOUSING ASSISTANCE PAYMENTS Addendum to RENEWAL CONTRACT under Option One or Option Two for Capital Repairs and/or Acquisition Costs

HUD – 93182

PROJECT-BASED SECTION 8 HOUSING ASSISTANCE PAYMENTS Addendum to RENEWAL CONTRACT under Option One or Option Two for Capital Repairs and/or Acquisition--Post Rehabilitation Rents at Closing

HUD – 93184

RIDER TO ORIGINAL SECTION 8 HOUSING ASSISTANCE PAYMENTS CONTRACT

HUD – 9636

Project-based Section 8 HOUSING ASSISTANCE PAYMENTS BASIC RENEWAL CONTRACT - ONE-YEAR TERM

HUD – 9637

Project-based Section 8 HOUSING ASSISTANCE PAYMENTS BASIC RENEWAL CONTRACT - MULTI-YEAR TERM

HUD – 9638

Project-based Section 8 HOUSING ASSISTANCE PAYMENTS BASIC RENEWAL CONTRACT - FOR MARK-UP-TO-MARKET PROJECT

HUD – 9640

Project-based Section 8 HOUSING ASSISTANCE PAYMENTS INTERIM - (FULL) MARK-TO-MARKET RENEWAL CONTRACT

HUD – 9641

Project-based Section 8 HOUSING ASSISTANCE PAYMENTS INTERIM - (LITE) MARK-TO-MARKET RENEWAL CONTRACT

HUD – 9642

Project-based Section 8 HOUSING ASSISTANCE PAYMENTS FULL MARK-TO-MARKET RENEWAL CONTRACT

HUD – 9643

Project-based Section 8 HOUSING ASSISTANCE PAYMENTS WATCH LIST RENEWAL CONTRACT

HUD – 9644

PROJECT-BASED ASSISTANCE HOUSING ASSISTANCE PAYMENTS CONTRACT For Previous Mod Rehab Projects

HUD – 9648 A

Project-based Section 8 Contract Administration CONSENT TO ASSIGNMENT OF HAP CONTRACT AS SECURITY FOR FREDDIE MAC FINANCING

HUD – 9648 D

Project-based Section 8 Contract Administration CONSENT TOASSIGNMENT OF HAP CONTRACT TO FNMA AS SECURITY FOR FNMA CREDIT ENHANCEMENT

HUD – 9649

Project-based Section 8 Contract Administration CONSENT TO ASSIGNMENT OF HAP CONTRACT AS SECURITY FOR FINANCING

HUD – 9651

Project-based Section 8 Contract Administration CONSENT TO ASSIGNMENT OF HAP CONTRACT AS SECURITY FOR FNMA FINANCING

11/04/14 8bb Notice Posted

The 8bb Housing Notice was posted to HUDClips on the Department's policies and procedures for transferring all or a portion of any remaining budget authority of a project-based Section 8 Housing Assistance Payments (HAP) Contract to one or more contracts under Section 8(bb)(1) of the United States Housing Act of 1937 (the Act) where the existing HAP contract is terminated by mutual agreement.  We will also post the notice and all of the attachments to the HUD.gov website (Multifamily Homepage).

HUDClips http://portal.hud.gov/hudportal/HUD?src=/program_offices/administration/hudclips/notices/hsg or http://portal.hud.gov/hudportal/documents/huddoc?id=14-14hsgn.pdf

Homepage  http://portal.hud.gov/hudportal/HUD?src=/program_offices/housing/mfh

 11/04/14 2015 Operating Cost Adjustment Factors (OCAFs) PublishedThe Operating Cost Adjustment Factors (OCAF) for 2015 were published in the October 2, 2014 Federal Register.  These factors are used for adjusting or establishing Section 8 rents under the Multifamily Assisted Housing Reform and Affordability Act of 1997 (MAHRA), as amended, for projects assisted with Section 8 Housing Assistance Payments.  The factors are effective February 11, 2015 and can be found at  http://www.gpo.gov/fdsys/pkg/FR-2014-10-02/pdf/2014-23475.pdf
11/04/14 Reminder for HUD and PBCA offices processing rent increases using Auto OCAF:

Once the 2015 Factors are updated in iREMS, please delete any Amend Rents record effective 02/11/2015 and beyond that was created either automatically or manually with the old 2014 Factor. A new record will automatically generate with the new 2015 Factor.

09/29/14 TRACS 202D MAT Guide Published
Multifamily Housing has posted the Monthly Activity Transmission (MAT) Guide for TRACS 202D. The guide, which provides information about the newest TRACS update and includes system guidance previously found in HUD Handbook 4350.3, REV-1, can be found at
http://portal.hud.gov/hudportal/HUD?src=/program_offices/housing/mfh/trx/trxdocs.
09/29/14 State Supplementary Payments (SSP) Administered by States
Multifamily Housing has recently been informed that some states no longer have their State Supplementary Payments (SSP), which supplement the Federal Supplemental Security Income (SSI) benefit, administered by the Social Security Administration (SSA). Because of this, SSA has advised they are not able to maintain any information about SSP in the states identified in their table below. The new protocol effects the income amounts provided by SSA to HUD and displayed in the Enterprise Income Verification (EIV) System. In order to verify the payment in states administering SSP, verification can be obtained by the tenant from the state office and as outlined in Chapter 5 and Appendix 3 of HUD Handbook 4350.3 REV-1. As explained in Chapter 5 of HUD Handbook 4350.3, REV-1, the verification must be provided within 120 days of the certification date and must not be older than 120 days from the date provided to the owner.

If the above causes a discrepancy in the EIV system, note the reason for the discrepancy and place in the tenant file.

The below information and tables can be found on SSA's website at
http://www.socialsecurity.gov/ssi/text-benefits-ussi.htm.

STATE ADMINISTERED SUPPLEMENT

Alabama

Alaska

Arkansas

Colorado

Connecticut

Florida

Georgia

Idaho

Illinois

Indiana

Kansas

Kentucky

Louisiana

Maine

Maryland

Massachusetts

Michigan

Minnesota

Missouri

Mississippi**

Nebraska

New Hampshire

New Mexico

North Carolina

Ohio

Oklahoma

Oregon

South Carolina

South Dakota

Tennessee

Texas

Virginia

Washington

Wisconsin

Wyoming

Utah

 

SOCIAL SECURITY ADMINISTERED SUPPLEMENT

California

Delaware*

District of Columbia*

Hawaii

Iowa*

Montana

Nevada

New Jersey

New York*

Pennsylvania*

Rhode Island*

Vermont

*Dual administration State. In these States, Social Security administers some categories of State supplement payments, while the State administers other categories of supplemental payments.

NO STATE SUPPLEMENT

Arizona

Northern Mariana Islands

North Dakota

West Virginia

Mississippi**

 

 **Source data from the Social Security Administration website seems to conflict. Please check with your area Mississippi SSA office.

09/25/14 Nondirective Memo from the DAS: Clarification on Affirmative Fair Housing Marketing Plan Review Guidance

What are we doing?
This memorandum provides clarification regarding the review and approval of a multifamily property owner's Affirmative Fair Housing Marketing Plan (AFHMP) and supersedes the May 15, 2014 Office of Asset Management memorandum on this topic.  On April 14, 2014, the Office of Fair Housing and Equal Opportunity (FHEO) published a memorandum that clarifies when updated AFHMPs need to be submitted to FHEO for review and approval.

What are the benefits?
The memo clarifies FHEO's requirements, which are less stringent than some Owner's may realize. AFHMPs are not always required for FHEO review.

FHEO is required to review initial AFHMPs and existing AFHMPs updated as a result of an Owner's internal review and determination that the plan requires modification (submitted by Owners). An initial AFHMP is required for new projects and for projects new to Multifamily assistance, such as projects transitioning to PBRA through the Rental Assistance Demonstration (RAD) program. In addition, owners adopting a residency preference in their admissions policies must also submit a modified AFHMP for review and approval.

More examples are in the memorandum, which will be posted on the HUD Multifamily Housing website.
01/21/14 Deceased Tenant Report Unavailable for Some Multifamily (MF) Enterprise Income Verification (EIV) Users
The EIV Information Technical (IT) team has advised us of an issue that is preventing approximately 2,455 MF EIV users with an HUD Systems Coordinator (HSC) role or an HUD Systems User (HSU) role from obtaining a complete Deceased Tenant Report. Specifically, properties that are assigned to an M-ID with only a contract number or only a project number will not appear in the Deceased Tenant Report. If a property is assigned to an M-ID with both a contract number and a project number, the property continues to appear in the Deceased Tenant Report.

If you are affected, document your files showing the inability to run the report and include a copy of this message. Contract Administrators are instructed not to issue Management & Occupancy Review (MOR) Findings if this issue is documented by a user until such time when the Deceased Tenant Report is fully functional. The fix to this issue is scheduled for February 14, 2014.
 
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