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Multifamily Hub - Serving Colorado, Montana, North Dakota, South Dakota, Utah and Wyoming

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09/29/14

TRACS 202D MAT Guide Published
Multifamily Housing has posted the Monthly Activity Transmission (MAT) Guide for TRACS 202D.  The guide, which provides information about the newest TRACS update and includes system guidance previously found in HUD Handbook 4350.3, REV-1, can be found at
http://portal.hud.gov/hudportal/HUD?src=/program_offices/housing/mfh/trx/trxdocs.

09/29/14

State Supplementary Payments (SSP) Administered by States
Multifamily Housing has recently been informed that some states no longer have their State Supplementary Payments (SSP), which supplement the Federal Supplemental Security Income (SSI) benefit, administered by the Social Security Administration (SSA).  Because of this, SSA has advised they are not able to maintain any information about SSP in the states identified in their table below.  The new protocol effects the income amounts provided by SSA to HUD and displayed in the Enterprise Income Verification (EIV) System.  In order to verify the payment in states administering SSP, verification can be obtained by the tenant from the state office and as outlined in Chapter 5 and Appendix 3 of HUD Handbook 4350.3 REV-1.  As explained in Chapter 5 of HUD Handbook 4350.3, REV-1, the verification must be provided within 120 days of the certification date and must not be older than 120 days from the date provided to the owner. 

If the above causes a discrepancy in the EIV system, note the reason for the discrepancy and place in the tenant file. 

The below information and tables can be found on SSA’s website at
http://www.socialsecurity.gov/ssi/text-benefits-ussi.htm

STATE ADMINISTERED SUPPLEMENT

Alabama

Alaska

Arkansas

Colorado

Connecticut

Florida

Georgia

Idaho

Illinois

Indiana

Kansas

Kentucky

Louisiana

Maine

Maryland

Massachusetts

Michigan

Minnesota

Missouri

Mississippi**

Nebraska

New Hampshire

New Mexico

North Carolina

Ohio

Oklahoma

Oregon

South Carolina

South Dakota

Tennessee

Texas

Virginia

Washington

Wisconsin

Wyoming

Utah

 

SOCIAL SECURITY ADMINISTERED SUPPLEMENT

California

Delaware*

District of Columbia*

Hawaii

Iowa*

Montana

Nevada

New Jersey

New York*

Pennsylvania*

Rhode Island*

Vermont

*Dual administration State.  In these States, Social Security administers some categories of State supplement payments, while the State administers other categories of supplemental payments. 

NO STATE SUPPLEMENT

Arizona

Northern Mariana Islands

North Dakota

West Virginia

Mississippi**

 

 **Source data from the Social Security Administration website seems to conflict.  Please check with your area Mississippi SSA office.

09/25/14 Nondirective Memo from the DAS: Clarification on Affirmative Fair Housing Marketing Plan Review Guidance

What are we doing?
This memorandum provides clarification regarding the review and approval of a multifamily property owner’s Affirmative Fair Housing Marketing Plan (AFHMP) and supersedes the May 15, 2014 Office of Asset Management memorandum on this topic.   On April 14, 2014, the Office of Fair Housing and Equal Opportunity (FHEO) published a memorandum that clarifies when updated AFHMPs need to be submitted to FHEO for review and approval.

What are the benefits?
The memo clarifies FHEO’s requirements, which are less stringent than some Owner’s may realize.  AFHMPs are not always required for FHEO review.

FHEO is required to review initial AFHMPs and existing AFHMPs updated as a result of an Owner’s internal review and determination that the plan requires modification (submitted by Owners).  An initial AFHMP is required for new projects and for projects new to Multifamily assistance, such as projects transitioning to PBRA through the Rental Assistance Demonstration (RAD) program.  In addition, owners adopting a residency preference in their admissions policies must also submit a modified AFHMP for review and approval.

More examples are in the memorandum, which will be posted on the HUD Multifamily Housing website.
04/17/14 Deadline Extended for Comments on the Revised Section 8 Renewal Policy Guide
On February 28, 2014 the Department posted the draft revised Section 8 Renewal Policy Guide for public comment. At that time the Department asked that all comments be submitted by April 30, 2014.  The deadline for submitting comments has now been extended to May 14, 2014. Comments must specifically identify the section number, page, and paragraph number to which they refer. The draft Guide can be found under the section "What's New" at http://portal.hud.gov/hudportal/HUD?src=/program_offices/housing/mfh/mfhsec8.

Those interested in making comments can send them via mail to the Department of Housing and Urban Development, Attention: Section 8 Renewal Guide, 451 7th Street, SW., Room 6134, Washington, DC 20410 - 0500 or electronically to Section8RenewalGuide@hud.gov.
02/28/14 Revised Section 8 Renewal Policy Guide Posted for Public Comment
On February 28, 2014 the Department posted the draft revised Section 8 Renewal Policy Guide for public comment. The Section 8 Renewal Policy Guide is HUD's comprehensive guidance for renewing expiring Section 8 contracts. As part of these revisions and as described in the SUPPLEMENTAL INFORMATION section of this listserv, HUD is also advising the public that Section 9-23 of the Section 8 Renewal Policy Guide describes HUD's proposed revision to address when rents in a Rent Comparability Study (RCS) exceed 110 percent of the median gross rent by zip code.

The draft Guide can be found at http://portal.hud.gov/hudportal/HUD?src=/program_offices/housing/mfh/mfhsec8 under the section "What's New". Those interested in making comments should submit those comments by April 30, 2014 and can send them electronically to Section8RenewalGuide@hud.gov or via mail to the Department of Housing and Urban Development, Attention: Section 8 Renewal Guide, 451 7th Street, SW., Room 6134, Washington, DC 20410-0500. Comments must specifically identify the section number, page, and paragraph number to which they refer.
01/21/14 Deceased Tenant Report Unavailable for Some Multifamily (MF) Enterprise Income Verification (EIV) Users
The EIV Information Technical (IT) team has advised us of an issue that is preventing approximately 2,455 MF EIV users with an HUD Systems Coordinator (HSC) role or an HUD Systems User (HSU) role from obtaining a complete Deceased Tenant Report. Specifically, properties that are assigned to an M-ID with only a contract number or only a project number will not appear in the Deceased Tenant Report. If a property is assigned to an M-ID with both a contract number and a project number, the property continues to appear in the Deceased Tenant Report.

If you are affected, document your files showing the inability to run the report and include a copy of this message. Contract Administrators are instructed not to issue Management & Occupancy Review (MOR) Findings if this issue is documented by a user until such time when the Deceased Tenant Report is fully functional. The fix to this issue is scheduled for February 14, 2014.
12/18/13 FY2014 Income Limits Released
HUD has released its FY2014 Median Family Income estimates and FY2014 Income Limits. The FY2014 Income Limits were published on December 18, 2013, and are effective immediately. The income limits can be found at http://www.huduser.org/portal/datasets/il/il14/index.html.
12/11/13 Revised Transmittal for HUD Handbook 4350.3, REV-1, Change 4 Posted to HUDCLIPS
A revised transmittal for HUD Handbook 4350.3, REV-1, Change 4 has been posted to HUDCLIPS. In response to Multifamily Housing's business partner requests for a handbook implementation period, the Department is delaying the implementation of the requirements found in Change 4 until December 15, 2013. Owners/management agents will also have until March 1, 2014, to implement any change that requires modifications to TRACS software.

In addition to the revised implementation period, the revised transmittal identifies the removal of all appendices associated with Chapter 9 of HUD Handbook 4350.3 REV-1, Change 3. Specifically the following appendices found in Change 3 have been removed: Appendix 7-A, Appendix 7-B, Appendix 8, Appendix 9, Appendix 10 A, Appendix 10 B, Appendix 10 C, Appendix 10 D, Appendix 11, Appendix 12, and Appendix 13 (the old Appendix 14 is now Appendix 7). Further, small clarifications to verification techniques were made in paragraphs 5-13.B.2 and 9-10.A, Appendix 3 has been updated to match the verification requirements found in the rest of the handbook, and typographical errors identified by the industry have been corrected.

The file that contains the entire handbook is currently being completed. A link to this document will be posted when complete.
12/10/13 Multifamily Housing EIV System 9.6 Release Summary
EIV system update 9.6 was successfully released on December 8, 2013, and will have full functionality once the summarization is run on December 15, 2013. Below are the new functionalities that have been added to Multifamily EIV.

Any questions related to Multifamily Housing in EIV should be directed to the Multifamily Helpdesk at (800) 767-7588 or by email at mf_eiv@hud.gov.

Function Description
EIV - Search Option
Property ID EIV has added the ability to obtain data by utilizing Property ID search option along with Contract or Project numbers for rolls HQA, HDK, HFU, HFC, CAC and CAU in select reports.
EIV - HQs Management Reports
Verification Report - Multiple Subsidy Summary Report Link for HFU Users added to get the list of properties receiving Multiple Subsidies in alphabetic order.
NO HSC or HSU Role Assigned Report No HSC or HSU Role Assigned Report added under HQ Management Reports menu with HQ, State and Field office search criteria. Has printable PDF reports and downloadable to Excel capability.
EIV - Verification Reports
Existing Tenant Report Existing Tenant Report was modified to populate the Owner/Management Agent column with the Management Agent information as opposed to TRACS data, with a printer friendly version option.
Multiple Subsidy Report Two additional columns, Total Number of Properties with Tenants receiving Multiple Subsidy in MF, and MF and PIH were added to Multiple Subsidy Summary Report with printable PDF reports and downloadable to Excel.

Search capability by Property ID added to Multiple Subsidy Report. Has printable PDF reports and downloadable to Excel capability.

Multiple Subsidy Report is modified to populate the Owner/Management Agent column with the Management Agent information as opposed to TRACS data.
Identity Verification Report Additional search capability added by Property ID for Identity Verification Report's with a printer-friendly version.
Deceased Tenant Report Provides the search capability for Deceased Tenants Report by Property ID with a printer friendly version.
09/18/13 Reminder: Affordable Care Act Enrollment Starts October 1, 2013
Find out more at
www.HealthCare.gov
On October 1, 2013, the Health Insurance Marketplace opens in every state. With a single application, HUD-assisted tenants can see if their families qualify for Medicaid, for the Children's Health Insurance Program, or for subsidized health insurance premiums, and can enroll in coverage that begins as soon as January 1, 2014.

The benefits of the Affordable Care Act to HUD-assisted households is explained in this video message and blog post by Secretary Donovan, who explains how sharing information about the Affordable Care Act with HUD-assisted tenants contributes to HUD's mission of building strong and healthy communities across the country. Click here for the video blog.

The best place for the latest, most accurate, information on the Marketplace is the updated website, www.HealthCare.gov. At the site, you can learn what it is, who can apply for insurance, how to get insurance, how to lower costs, and more. Tenants can also call a toll free number, (800) 318-2596, to speak with a trained customer service representative. The site can also help connect you to people in local communities who can provide HUD-assisted tenants with personal help making insurance choices.
09/17/13 2014 Operating Cost Adjustment Factors (OCAFs) Published
The Operating Cost Adjustment Factors (OCAF) for 2014 were published in the September 16, 2013 Federal Register. These factors are used for adjusting or establishing Section 8 rents under the Multifamily Assisted Housing Reform and Affordability Act of 1997 (MAHRA), as amended, for projects assisted with Section 8 Housing Assistance Payments. The factors are effective February 11, 2014 and can be found online
08/27/13 Change 4 to HUD Handbook 4350.3 REV-1 Posted to HUDCLIPS
Change 4 to HUD Handbook 4350.3 REV-1 "Occupancy Requirements of Subsidized Multifamily Housing Programs" has been posted to HUDCLIPS. The handbook is updated to include information on use of the Enterprise Income Verification (EIV) system; Violence Against Women Act (VAWA) requirements; Supplemental Information to Application for Federally Assisted Housing; Rent Refinement of Income and Rent Determination Requirements in Public and Assisted Housing Programs; Final Rule, and requirements relating to admission of individuals subject to State lifetime sex offender registration requirements.
07/30/13 Implementation and approval of owner-adopted admissions preferences for individuals or families experiencing homelessness - Housing Notice 2013-21 Posted to HUDCLIPS
Housing Notice 2013-21, Implementation and approval of owner-adopted admissions preferences for individuals or families experiencing homelessness, was issued July 25, 2013. This Notice provides guidance to HUD field offices, contract administrators, and property owners on the circumstances under which owners of assisted properties may adopt admissions preferences. This Notice clarifies 24 CFR §5.655(c)(1) - (c)(5) to allow for owners to adopt, with HUD approval, admissions preferences not specified in the regulation, in particular, a preference to house homeless families.

Should you have any questions about the Notice and/or the implementation of a homeless preference, please submit an email to the following email address: MFH_Homeless@hud.gov
06/25/13 FY2013 Department of Homeland Security: Systematic Alien Verification for Entitlements (SAVE) Code 33
The Department of Homeland Security's SAVE system stands for Systematic Alien Verification for Entitlements. All Multifamily property managers use this system to check the legal background of individuals applying for housing assistance. HUD has just been advised that in June 2012, DHS, through the United States Congress, adopted a new category code for immigrants. This is Code 33, "Deferred Action for Childhood Arrivals". Deferred action is a discretionary determination to defer removal action of an individual as an act of prosecutorial discretion. Deferred action does not provide an individual with lawful status. This 2 year program is for people entering the country that have no criminal record, are in school (or graduated from), and under the age of 31.

The U.S. government is deferring action against these individuals (deportation) because they are low priority removals for the Department of Homeland Security. The deferred action can be removed at any time. These individuals do not have the required section 214 status as required by federal law. Persons with DACA status are not eligible to receive HUD rental assistance under the section 214 statute.

For further information please visit the SAVE Website below, or check the Code 33 Frequently Asked Questions.

You may also contact the DHS National Customer Service Center at (800) 375-5283 or (800) 767-1833 (TDD for the hearing impaired). Customer service officers are available Monday - Friday from 8 a.m. - 8 p.m. in each U.S. time zone.

Please visit the SAVE website
05/09/13 Housing Notice 2013-14, Lender Delegation of Non-Critical Repair Administration, and the corresponding Mortgagee Letter 2013-13, have been published. This Notice authorizes delegation of the non-critical repair escrow administration to FHA-approved Multifamily Lenders and Servicers who voluntarily agree to administer the escrow process within the Section 223(f) and 223(a)(7) programs underwriting guidelines. You can find all Housing Notices on HUDCLIPS.
  FY2013 Updated Fair Market Rents Published in Federal Register April 30, 2013
The FY2013 Fair Market Rents (FMRs) published by the Department on October 5, 2012, were updated April 30, 2013 with revised FMRs for Cheyenne, Wyoming, Odessa, Texas; Burlington-South Burlington, Vermont and a three-county group in northwest North Dakota (Mountrail County, Ward County and Williams County.
These updated figures should be used by any program that uses FMRs. The updated figures can be found online.
The October 5, 2012 Federal Register announcement can be found online.
03/27/13 Smoke-Free Housing Toolkits Posted to the Office of Healthy Homes and Lead Hazard Control's (OHHLHC) Website
The Department has posted smoke-free housing toolkits to OHHLHC's website and a cover letter introducing these toolkits has been attached to this message. These toolkits were developed by the Department of Housing and Urban Development and its partners, the Centers for Disease Control and Prevention, the American Lung Association, and the American Academy of Pediatrics and are designed to provide information on smoke-free housing policies and suggested steps to take when implementing a smoke-free housing plan.
03/27/13 Fair Housing Accessibility FIRST
This is an informational message to let you know that HUD's Office of Fair Housing and Equal Opportunity is conducting free training courses called Fair Housing Accessibility FIRST. There are nine training events. Of the nine, there are four scheduled, with other dates to be determined.

For your convenience please see the list of locations below. Further information about these courses and the materials

Calendar of courses:

Bowie, MD - April 2
Honolulu, HI - April 25 and 26
Denver, CO - May 7
Greenwood, MS - June 17

New York, NY - possibly in April, date TBD
Richmond, VA - date TBD
Columbus, OH - date TBD
Kansas City, MO - date TBD
Boston, MA - date TBD
03/27/13 Housing Notice 2013-06, Enterprise Income Verification (EIV) System, was issued March 12, 2013.
This Notice supersedes Notices H 2011-21, H 2008-03, H 2009-20, and H 2010-10. The Notice is posted on HUDCLIPS
01/11/13 2-year Energy Innovation Grant from HUD
iCAST, a Colorado not-for-profit, received a 2-year Energy Innovation grant from HUD. They are tasked with establishing an innovative program that provides new ways of making cost-effective investments in Energy Efficiency for the multifamily affordable housing community. Owners/Agents interested learning how to achieve cost savings via an integrated suite of improvements should call iCAST at (866) 590-4377 or apply before Feb. 15th 2013 at: http://www.resourcesmart.org/hudapplication.html
12/11/12 Form HUD-9834 Management Reviews of Multifamily Projects Posted To HUDCLIPS
A revised form HUD-9834 Management Reviews of Multifamily Projects has been posted to HUDCLIPS. The form now has an expiration date of 02/28/2015 and is to be implemented for Management Reviews for Multifamily Housing Projects performed on or after December 4, 2012. All Management Reviews started prior to December 4, 2012, can use the previous version of the form. Updates to the form include organizational changes and additions for EIV and Lifetime Sex Offender Registration.
  FY2013 Income Limits Released
HUD has released its FY2013 Median Family Income estimates and FY2013 Income Limits. The FY2013 Income Limits are effective December 4, 2012 and can be found online.
11/30/12 Form HUD-92006 Supplement to Application for Federally Assisted Housing Posted To HUDCLIPS
Form HUD-92006 Supplement to Application for Federally Assisted Housing has been approved by OMB and has been posted to HUDCLIPS. The form now has an expiration date of 11/30/2015. This form is referenced in Housing Notice 2012-09 Supplemental Information to Application for Assistance Regarding Identification of Family Member, Friend, or Other Persons or Organization Supportive of a Tenant for Occupancy in HUD Assisted Housing and must be used as described in this Notice.
11/27/12 Further Encouragement for O/As to Adopt Optional Smoke-Free Housing Policies -- Housing Notice 2012-22 Posted To HUDCLIPS
Housing Notice 2012-22, Further Encouragement for O/As to Adopt Optional Smoke-Free Housing Policies, has been signed and posted to HUDCLIPS and is located at http://portal.hud.gov/huddoc/12-22hsgn.pdf. This Notice re-issues Housing Notice 2010-21 and further encourages owners and management agents participating in one of Multifamily Housing rental assistance programs to adopt smoke-free housing policies if they have not yet done so.
  System for Award Management (SAM) now LIVE!
Two key points for Users registering DUNS numbers in the SAM system:
  • CCR no longer exists
  • SAM (System for Award Management) has replaced CCR

SAM went live on July 29, 2012. If you had an account in CCR, all your information is now in SAM -- but your CCR login info will not work in SAM. Unless you opted out of the public search, you should be able to see your record by logging into SAM and doing a public search on your DUNS.

Unless a change in your business circumstances requires a change in order for you to be paid, or to be awarded a contract or a grant, you should not have to update your records right away (check your expiration date). If you need to update/renew/change your record, start by going to sam.gov, click on Create an Account, and follow the prompts to create an individual account and migrate your records/roles from CCR. The attached migration roles document will tell you how to do so. Then, log in, click on Register/Update Entity, find your record in the Complete Registrations section and begin your update. The attached updating or renewing document provides instructions. This document and other help options are available on the Help tab of sam.gov.

Should you encounter any issues in the process, please submit a ticket via the SAM help desk, which is called the Federal Service Desk (FSD). It is recommended you do so online, rather than wait on the phone on hold. If you don't have an account with FSD already, you'll need to create one on the "Your Account" page in order to submit a ticket.

Please note that SAM is completely free of charge, both to register and to use.

11/08/12 Opportunities for Green Training, Organizational Accreditation and Technical Assistance

HUD's Affordable Green Initiative is a new, pilot program to support HUD grantees and affordable housing organizations in achieving portfolio-wide improvements. The vision of the initiative is to enable organizations to institutionalize sustainability and achieve higher levels of performance of the management of their housing portfolios. Comprehensive support through training, technical assistance and accreditation is completely subsidized by HUD and free to all participants.

HUD Green Academy Training
  • The comprehensive Green Academy Training Program is to build the capacity of organizations to promote and facilitate energy efficiency and green practices across the spectrum of HUD's affordable housing programs. These trainings are being rolled out in up to 19 locations between October 2012 and February 2013. Courses, include 1) Introduction to Green Building for Affordable Housing; 2) Executive Decision Making; 3) Best Practices for Green Building Operations; 4) Financing Green Building; and 5) Energy Performance Contracting for Small PHAs. Registration is now open for various locations. Please find the locations currently being offered in the attached flyer. Registration for the courses is online.
Green Organizational Accreditation
  • The Green Organizational Accreditation pilot program supports HUD grantees and affordable housing organizations in achieving portfolio-wide improvements. The vision of this initiative is to enable organizations to institutionalize sustainability and achieve higher levels of performance of the management of their housing portfolios.
  • Accreditation will differentiate organizations that seek to implement green building and operational best practices, build capacity of staff, track and measure building performance effectively over time, realize significant improvements in health and energy efficiency, and achieve exemplary cost savings. Registration for accreditation will open on November 8, 2012.
Green Affordable Housing Technical Assistance (TA) Corps
  • HUD has established a Green Affordable Housing Technical Assistance (TA) Corps of experts on energy efficiency and green building to deliver direct technical assistance to HUD stakeholders to incorporate green building and energy efficiency practices in their daily operations and maintenance, new construction, rehabilitation, and retrofit projects.
  • Green Technical Assistance Services will be offered in the following general categories: Diagnostic Assessments/Measurement & Verification; Green Design, Specifications/Construction Review; Green Operations and Management (O&M); Energy Performance Contracting for PHAs and Multifamily Property Owners; Financing; and Renewable Energy. The Technical Assistance Online request form will be available online from October 29 - November 16, 2012. All technical assistance for approved applicants must be completed by March 2013.
10/09/12 Announcement of the FY 2012 Service Coordinator Grants
The award list for the FY 2012 Service Coordinator program has now been posted on the same webpage as the press release. Click on the link "See local impact here". The list is available in a file online.
10/09/12 "Partners in Housing" Advanced Preservation Training
Multifamily owners and senior level management company staff are invited to a free and informative HUD workshop on advanced approaches to preserving affordable multifamily properties.

This training builds upon the Basic "Partners in Housing" course. The Basic course is not a prerequisite, but participants must be familiar with HUD Multifamily programs, including Section 202 Direct Loans, Section 236, Section 8 rental assistance renewal options, and refinance programs such as Section 223(f) and Section 221(d)(4).

Sessions kick off in Denver on October 23-25, and run through January 2013 in Denver, Chicago, Los Angeles, Philadelphia and Boston.

Participants should come with calculators and be ready to work through detailed, applicable preservation case studies.

Industry experts will lead participants through case studies and discussions on options for refinancing and repositioning multifamily properties. We will also share the latest information on HUD programs. Training sessions will take place in five different cities. To register for one of the sessions and learn more about the program.
08/07/12 iCAST Partners with HUD on Energy Innovation Fund Program
To date, iCAST has successfully completed hundreds of energy efficiency upgrades for Affordable Housing residences. iCAST recently signed a cooperative agreement with HUD to offer the low-income multifamily housing community a unique combination of incentives, rebates, and debt financing options. For eligible participants, iCAST will provide a simple, turn-key process to achieve energy cost savings and improve the value of the property, while creating a more comfortable and healthier environment for their residents. Furthermore, some of the participants will have the opportunity to participate in a groundbreaking behavioral change program for energy usage through changes in habits. Prior iCAST projects have reduced energy consumption by an average of 30%. iCAST's focus for this HUD EIF program is to help reduce energy costs starting day-one! To learn more visit: www.resourcesmart.org.
To apply for a grant under this program, your application should be received before 5pm on August 17th 2012. To see if you qualify to participate, please fill out an application online.
07/11/12 Integrated Pest Management Course Registration
Integrated Pest Management (IPM) is an effective and environmentally sensitive approach to pest management that relies on a combination of common-sense practices. This information, in combination with available pest control methods, is used to manage pest damage by the most economical means, and with the least possible hazard to people, property, and the environment. Course details and dates.
07/03/12 HUD, HHS & Health Groups Announce New Smoke-Free Housing Tools
06/12/12 State Registered Lifetime Sex Offenders Housing Notice Updated
On June 12, 2012, the Office of Multifamily Housing and the Office of Public and Indian Housing published a joint notice titled "State Registered Lifetime Sex Offenders in Federally Assisted Housing." This joint notice updates and supersedes Housing Notice 2009-11.
The revised Notice strengthens language relating to the statutory- and regulatory-based responsibilities of owners and agents (O/As) to ensure that no lifetime registered sex offenders are admitted into federally assisted housing. The Notice provides, in part, the following:
  • Applicants for admission into applicable HUD-assisted housing programs must provide a complete list of all states in which any household member has resided.
  • Public Housing Authorities (PHAs) and O/As must ask whether the applicant, or any member of the applicant's household, is subject to a lifetime sex offender registration requirement in any state.
  • PHAs and O/As are reminded of their obligations with respect to Limited English Proficiency when processing applications of families for admission and also at the time of recertification.
  • If an PHA or O/A discovers that a household member was erroneously admitted (the household member was subject to a lifetime registration requirement at admission and was admitted after June 25, 2001), the PHA or O/A must immediately pursue eviction or termination of assistance for the household member.
Please review Housing Notice 2012-11 in its entirety located on HUDCLIPS.
05/29/12 New Section 8 Renewal Guide Page Changes Posted
On May 18, 2012, the Department issued new page changes to the Section 8 Renewal Policy Guide. In addition, the pdf of the entire Guide has been updated on the same website and can be found under SECTION 8 RENEWAL POLICY GUIDE (updated 5-18-12). At this time there are no changes to Chapter 15 and the current pages dated 9/10/08 remain in force with respect to Chapter 15. The changes are posted under "Page Changes May 18, 2012" at http://www.hud.gov/offices/hsg/mfh/mfhsec8.cfm
05/18/12

Clarification Concerning Effective Date of Recent Section 8 Page Changes
On May 18, 2012, the Department issued page changes to the Section 8 Renewal Policy Guide. Two of those changes have an impact on budget-based rent adjustment requests in Option Four. The first requires the use of current debt service in an Owner's budget-based rent increase request and the other permits a budget-based rent increase at the annual anniversary date only if the proposed rents do not exceed comparable market rents.

The effective date of these page changes is May 18, 2012. Any budget-based rent increase request postmarked prior to May 18, 2012 can be processed under the previous guidance. Any budget-based rent increase postmarked May 18, 2012 or thereafter must abide by the new guidance. This new requirement applies to all Option Four contracts, even multiyear contracts signed prior to May 18, 2012.

04/19/12 Published: HUD's proposed rule and notice that sets forth the specific experience and qualifications that Multifamily Accelerated Processing (MAP) lenders must possess to process certain HUD programs. Please use the links to access more detailed information.
04/18/12 2012 Annual Adjustment Factors Announced
On April 13, 2012, a Notice of the Revised Contract Rent Annual Adjustment Factors (AAFs) for 2012 was published. The AAFs are used to adjust the contract rents on the anniversary date of the assistance contract for some multifamily projects. The AAFs are effective April 13, 2012. A copy of the Federal Register containing the revised AAFs is located online.
08/31/11 Housing Notice 2011-21, Enterprise Income Verification (EIV) System, was issued August 19, 2011. This Notice supersedes Notices H 2008-03, H 2009-20, and H 2010-10. The Notice is posted on HUDCLIPS.
01/05/11 Notice Requiring Owners with Project-Based Rental Assistance Contracts or Section 202 or 811 Project Rental Assistance Contracts to Obtain Dun and Bradstreet Numbering System (DUNS) Numbers and to Register in the Central Contractor Registration (CCR) Notice H 2011-01-11 was issued on January 5, 2011, providing the regulatory reporting requirements and guidance for legal entities receiving federal assistance. Rental assistance payments made under Project-Based Section 8 or Section 202 or 811 Project Rental Assistance Contracts are covered under these requirements. Owners must obtain a DUNS number and have an active, valid registration in CCR within 60 days of the publication date of this Notice. An owner's failure to obtain a DUNS number and CCR registration within the timeframe allotted may result in the suspension of housing assistance payments or rental assistance payments. The Notice is posted on online.
11/10/10 2011 Operating Cost Adjustment Factors (OCAFs) Published The Operating Cost Adjustment Factors (OCAF) for 2011 were published in the November 8, 2010 Federal Register. The factors are effective February 11, 2011. The factors can be found online.
10/27/10 Requesting Proof of Income From SSA: To request a Proof of Income Letter from SSA's website. To request a Proof of Income Letter from SSA's toll-free number, call (800) 772-1213. This information is free and the tenant should receive the letter in the mail within 10 days.
  FY2011 Fair Market Rents Published in Federal Register: The final Fiscal Year (FY) 2011 Fair Market Rents (FMRs) have been published in the Federal Register or on the HUD website.
09/20/10 Mortgagee Letter 10-32 Partial Payment of Claim (PPC) & Mortgage Modifications Mortgagee Letter is posted on HUDCLIPS.
  Optional Smoke-Free Housing Policy Implementation Notice 10-21 Housing Notice H10-21, Optional Smoke-Free Housing Policy Implementation, has been signed and posted to HUDCLIPS.
06/29/10 Affirmative Fair Housing Marketing Plan (AFHMP) Effective May 1, 2010, a new version of the AFHMP was implemented. When a owner/agent is required to submit a new AFHMP (once every 5 years), the new version of the AFHMP (form HUD-935.2A) must be submitted. The latest version of form HUD-935.2A is posted on HUDCLIPS. Please be advised that the previous edition of form HUD-935 will no longer be accepted.
04/14/10 Revised Closing Protocols - Denver Multifamily Hub Protocol for Review of Closing Documents and Initiation of Closing -
Revised: 04/14/10.
04/05/10 Impact of EIV Release 9.1 Batch Income and Verification Reports will be Temporarily Unavailable - See what reports will be affected and the timeframe involve.
01/05/10 Final Rule Published - The Refinement of Income and Rent Determination Requirements in Public and Assisted Housing Programs: Implementation of the Enterprise Income Verification System - Amendments; Final Rule, was published in the Federal Register, December 29, 2009. The final rule will become effective January 31, 2010.
  Resident's Rights and Responsibilities Electronic Location Translations and English Version on One Site - Users can scroll down to "Resident's Rights and Responsibilities Brochure." Hardcopies of the English version and all of the translated versions are available from the Multifamily Housing Clearinghouse by calling 1-800-685-8470.
11/16/09 2010 Operating Cost Adjustment Factors (OCAFs) Operating Cost Adjustment Factors (OCAF) Published - The Operating Cost Adjustment Factors (OCAF) for 2010 were published in the November 12, 2009 Federal Register. The factors are effective February 11, 2010.
  Reissuance and Clarification of Housing Notice on Implementation of the Violence Against Women Act (VAWA) - Notice H08-07, Implementation of the Violence Against Women and Justice Department Reauthorization Act of 2005 for the Multifamily Project-Based Section 8 Housing Assistance Payments Program, has been reissued as Notice H09-15. The Act does not just protect women. For a copy of the Notice go to http://www.hud.gov/offices/adm/hudclips/index.cfm
02/27/09 Reserve for Replacement Guidelines HUD is an active partner in the national energy plan to help our country become energy independent. We are committed to working closely with our private and public partners to strengthen our strategies and programs to alleviate the energy burden on both renters and homeowners, especially those who rely on the federal government for housing assistance.
02/17/09 Revised Social Security Number Requirements The Refinement of Income and Rent Determination Requirements in Public and Assisted Housing Programs final rule was published on January 27,2009 in the Federal Register. The final rule requires all applicants and participants to have a Social Security Number in order to be eligible for HUD's Multifamily Housing rental assistance programs as well as makes other changes, such as requiring the Enterprise Income Verification (EIV) system to be used by owners and management agents (0/As) starting six months after the effective date of the final rule.
Open Government Initiative


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Learn more about HUD's Open Government Initiative

HUD Implementation of the Recovery Act
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Learn more about HUD's Implementation of the Recovery Act

Making Home Affordable


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Innovation of the Day


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Innovation of the Day