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11/04/14

FY2015 Fair Market Rents

The FY2015 Fair Market Rents (FMRs) became effective October 1, 2014 and were posted on HUDUSER the same day.  These FMRs were announced in the October 3, 2014 Federal Register.

 11/04/14

Smoke-Free Action Guide Published

The attached memorandum signed by Benjamin Metcalf, Deputy Assistant Secretary for Multifamily Housing Programs, provides specific steps for owners and management agents who choose to implement a smoke-free policy.  Additionally, HUD’s Office of Lead Hazard Control and Healthy Homes (OLHCHH) has published a Smoke-Free Action Guide entitled “Change is in the Air – An Action Guide for Establishing Smoke-Free Public Housing and Multifamily Properties”.  The purpose of the guide is to further educate PHAs and owners and management agents of subsidized or market rate multifamily housing about the benefits of smoke-free policies and recommended best practices to follow for implementing smoke-free policies.  The guide is available for download from the Healthy Homes website at http://portal.hud.gov/hudportal/HUD?src=/program_offices/healthy_homes or directly at http://portal.hud.gov/hudportal/documents/huddoc?id=SMOKEFREEACTIONGUIDE.pdf.  Hard copies of the guide can be requested vie email to Smokefreehousing@hud.gov
11/04/14

Section 8 Contract Renewal Forms Posted to HUDCLIPS

The forms below, which relate to the Section 8 Contract Renewal process, have been updated and the new forms have been posted to HUDCLIPS.  The updates include either a new OMB expiration date of 04/30/2017 or the removal of the OMB expiration date.  Additionally, due to new software constraints, some forms that were previously fillable no longer have this functionality. 

Form Number

Form Title

HUD – 90055

Use Agreement - Section 8 Use Agreement

HUD – 93181

PROJECT-BASED SECTION 8 HOUSING ASSISTANCE PAYMENTS Addendum to RENEWAL CONTRACT under Option One or Option Two for Capital Repairs and/or Acquisition Costs

HUD – 93182

PROJECT-BASED SECTION 8 HOUSING ASSISTANCE PAYMENTS Addendum to RENEWAL CONTRACT under Option One or Option Two for Capital Repairs and/or Acquisition--Post Rehabilitation Rents at Closing

HUD – 93184

RIDER TO ORIGINAL SECTION 8 HOUSING ASSISTANCE PAYMENTS CONTRACT

HUD – 9636

Project-based Section 8 HOUSING ASSISTANCE PAYMENTS BASIC RENEWAL CONTRACT - ONE-YEAR TERM

HUD – 9637

Project-based Section 8 HOUSING ASSISTANCE PAYMENTS BASIC RENEWAL CONTRACT - MULTI-YEAR TERM

HUD – 9638

Project-based Section 8 HOUSING ASSISTANCE PAYMENTS BASIC RENEWAL CONTRACT - FOR MARK-UP-TO-MARKET PROJECT

HUD – 9640

Project-based Section 8 HOUSING ASSISTANCE PAYMENTS INTERIM - (FULL) MARK-TO-MARKET RENEWAL CONTRACT

HUD – 9641

Project-based Section 8 HOUSING ASSISTANCE PAYMENTS INTERIM - (LITE) MARK-TO-MARKET RENEWAL CONTRACT

HUD – 9642

Project-based Section 8 HOUSING ASSISTANCE PAYMENTS FULL MARK-TO-MARKET RENEWAL CONTRACT

HUD – 9643

Project-based Section 8 HOUSING ASSISTANCE PAYMENTS WATCH LIST RENEWAL CONTRACT

HUD – 9644

PROJECT-BASED ASSISTANCE HOUSING ASSISTANCE PAYMENTS CONTRACT For Previous Mod Rehab Projects

HUD – 9648 A

Project-based Section 8 Contract Administration CONSENT TO ASSIGNMENT OF HAP CONTRACT AS SECURITY FOR FREDDIE MAC FINANCING

HUD – 9648 D

Project-based Section 8 Contract Administration CONSENT TOASSIGNMENT OF HAP CONTRACT TO FNMA AS SECURITY FOR FNMA CREDIT ENHANCEMENT

HUD – 9649

Project-based Section 8 Contract Administration CONSENT TO ASSIGNMENT OF HAP CONTRACT AS SECURITY FOR FINANCING

HUD – 9651

Project-based Section 8 Contract Administration CONSENT TO ASSIGNMENT OF HAP CONTRACT AS SECURITY FOR FNMA FINANCING

11/04/14

8bb Notice Posted

The 8bb Housing Notice was posted to HUDClips on the Department’s policies and procedures for transferring all or a portion of any remaining budget authority of a project-based Section 8 Housing Assistance Payments (HAP) Contract to one or more contracts under Section 8(bb)(1) of the United States Housing Act of 1937 (the Act) where the existing HAP contract is terminated by mutual agreement.   We will also post the notice and all of the attachments to the HUD.gov website (Multifamily Homepage).

HUDClips http://portal.hud.gov/hudportal/HUD?src=/program_offices/administration/hudclips/notices/hsg  or http://portal.hud.gov/hudportal/documents/huddoc?id=14-14hsgn.pdf

Homepage  http://portal.hud.gov/hudportal/HUD?src=/program_offices/housing/mfh

 11/04/14

2015 Operating Cost Adjustment Factors (OCAFs) Published

The Operating Cost Adjustment Factors (OCAF) for 2015 were published in the October 2, 2014 Federal Register.  These factors are used for adjusting or establishing Section 8 rents under the Multifamily Assisted Housing Reform and Affordability Act of 1997 (MAHRA), as amended, for projects assisted with Section 8 Housing Assistance Payments.  The factors are effective February 11, 2015 and can be found at  http://www.gpo.gov/fdsys/pkg/FR-2014-10-02/pdf/2014-23475.pdf
11/04/14

Reminder for HUD and PBCA offices processing rent increases using Auto OCAF:

Once the 2015 Factors are updated in iREMS, please delete any Amend Rents record effective 02/11/2015 and beyond that was created either automatically or manually with the old 2014 Factor.  A new record will automatically generate with the new 2015 Factor.

09/29/14 TRACS 202D MAT Guide Published
Multifamily Housing has posted the Monthly Activity Transmission (MAT) Guide for TRACS 202D.  The guide, which provides information about the newest TRACS update and includes system guidance previously found in HUD Handbook 4350.3, REV-1, can be found at
http://portal.hud.gov/hudportal/HUD?src=/program_offices/housing/mfh/trx/trxdocs.
09/29/14 State Supplementary Payments (SSP) Administered by States
Multifamily Housing has recently been informed that some states no longer have their State Supplementary Payments (SSP), which supplement the Federal Supplemental Security Income (SSI) benefit, administered by the Social Security Administration (SSA).  Because of this, SSA has advised they are not able to maintain any information about SSP in the states identified in their table below.  The new protocol effects the income amounts provided by SSA to HUD and displayed in the Enterprise Income Verification (EIV) System.  In order to verify the payment in states administering SSP, verification can be obtained by the tenant from the state office and as outlined in Chapter 5 and Appendix 3 of HUD Handbook 4350.3 REV-1.  As explained in Chapter 5 of HUD Handbook 4350.3, REV-1, the verification must be provided within 120 days of the certification date and must not be older than 120 days from the date provided to the owner.

If the above causes a discrepancy in the EIV system, note the reason for the discrepancy and place in the tenant file.

The below information and tables can be found on SSA’s website at
http://www.socialsecurity.gov/ssi/text-benefits-ussi.htm.

STATE ADMINISTERED SUPPLEMENT

Alabama

Alaska

Arkansas

Colorado

Connecticut

Florida

Georgia

Idaho

Illinois

Indiana

Kansas

Kentucky

Louisiana

Maine

Maryland

Massachusetts

Michigan

Minnesota

Missouri

Mississippi**

Nebraska

New Hampshire

New Mexico

North Carolina

Ohio

Oklahoma

Oregon

South Carolina

South Dakota

Tennessee

Texas

Virginia

Washington

Wisconsin

Wyoming

Utah

 

SOCIAL SECURITY ADMINISTERED SUPPLEMENT

California

Delaware*

District of Columbia*

Hawaii

Iowa*

Montana

Nevada

New Jersey

New York*

Pennsylvania*

Rhode Island*

Vermont

*Dual administration State.  In these States, Social Security administers some categories of State supplement payments, while the State administers other categories of supplemental payments. 

NO STATE SUPPLEMENT

Arizona

Northern Mariana Islands

North Dakota

West Virginia

Mississippi**

 

 **Source data from the Social Security Administration website seems to conflict.  Please check with your area Mississippi SSA office.

09/25/14 Nondirective Memo from the DAS: Clarification on Affirmative Fair Housing Marketing Plan Review Guidance

What are we doing?
This memorandum provides clarification regarding the review and approval of a multifamily property owner’s Affirmative Fair Housing Marketing Plan (AFHMP) and supersedes the May 15, 2014 Office of Asset Management memorandum on this topic.   On April 14, 2014, the Office of Fair Housing and Equal Opportunity (FHEO) published a memorandum that clarifies when updated AFHMPs need to be submitted to FHEO for review and approval.

What are the benefits?
The memo clarifies FHEO’s requirements, which are less stringent than some Owner’s may realize.  AFHMPs are not always required for FHEO review.

FHEO is required to review initial AFHMPs and existing AFHMPs updated as a result of an Owner’s internal review and determination that the plan requires modification (submitted by Owners).  An initial AFHMP is required for new projects and for projects new to Multifamily assistance, such as projects transitioning to PBRA through the Rental Assistance Demonstration (RAD) program.  In addition, owners adopting a residency preference in their admissions policies must also submit a modified AFHMP for review and approval.

More examples are in the memorandum, which will be posted on the HUD Multifamily Housing website.
01/21/14 Deceased Tenant Report Unavailable for Some Multifamily (MF) Enterprise Income Verification (EIV) Users
The EIV Information Technical (IT) team has advised us of an issue that is preventing approximately 2,455 MF EIV users with an HUD Systems Coordinator (HSC) role or an HUD Systems User (HSU) role from obtaining a complete Deceased Tenant Report. Specifically, properties that are assigned to an M-ID with only a contract number or only a project number will not appear in the Deceased Tenant Report. If a property is assigned to an M-ID with both a contract number and a project number, the property continues to appear in the Deceased Tenant Report.

If you are affected, document your files showing the inability to run the report and include a copy of this message. Contract Administrators are instructed not to issue Management & Occupancy Review (MOR) Findings if this issue is documented by a user until such time when the Deceased Tenant Report is fully functional. The fix to this issue is scheduled for February 14, 2014.
12/18/13 FY2014 Income Limits Released
HUD has released its FY2014 Median Family Income estimates and FY2014 Income Limits. The FY2014 Income Limits were published on December 18, 2013, and are effective immediately. The income limits can be found at http://www.huduser.org/portal/datasets/il/il14/index.html.
12/11/13 Revised Transmittal for HUD Handbook 4350.3, REV-1, Change 4 Posted to HUDCLIPS
A revised transmittal for HUD Handbook 4350.3, REV-1, Change 4 has been posted to HUDCLIPS. In response to Multifamily Housing's business partner requests for a handbook implementation period, the Department is delaying the implementation of the requirements found in Change 4 until December 15, 2013. Owners/management agents will also have until March 1, 2014, to implement any change that requires modifications to TRACS software.

In addition to the revised implementation period, the revised transmittal identifies the removal of all appendices associated with Chapter 9 of HUD Handbook 4350.3 REV-1, Change 3. Specifically the following appendices found in Change 3 have been removed: Appendix 7-A, Appendix 7-B, Appendix 8, Appendix 9, Appendix 10 A, Appendix 10 B, Appendix 10 C, Appendix 10 D, Appendix 11, Appendix 12, and Appendix 13 (the old Appendix 14 is now Appendix 7). Further, small clarifications to verification techniques were made in paragraphs 5-13.B.2 and 9-10.A, Appendix 3 has been updated to match the verification requirements found in the rest of the handbook, and typographical errors identified by the industry have been corrected.

The file that contains the entire handbook is currently being completed. A link to this document will be posted when complete.
12/10/13 Multifamily Housing EIV System 9.6 Release Summary
EIV system update 9.6 was successfully released on December 8, 2013, and will have full functionality once the summarization is run on December 15, 2013. Below are the new functionalities that have been added to Multifamily EIV.

Any questions related to Multifamily Housing in EIV should be directed to the Multifamily Helpdesk at (800) 767-7588 or by email at mf_eiv@hud.gov.

Function Description
EIV - Search Option
Property ID EIV has added the ability to obtain data by utilizing Property ID search option along with Contract or Project numbers for rolls HQA, HDK, HFU, HFC, CAC and CAU in select reports.
EIV - HQs Management Reports
Verification Report - Multiple Subsidy Summary Report Link for HFU Users added to get the list of properties receiving Multiple Subsidies in alphabetic order.
NO HSC or HSU Role Assigned Report No HSC or HSU Role Assigned Report added under HQ Management Reports menu with HQ, State and Field office search criteria. Has printable PDF reports and downloadable to Excel capability.
EIV - Verification Reports
Existing Tenant Report Existing Tenant Report was modified to populate the Owner/Management Agent column with the Management Agent information as opposed to TRACS data, with a printer friendly version option.
Multiple Subsidy Report Two additional columns, Total Number of Properties with Tenants receiving Multiple Subsidy in MF, and MF and PIH were added to Multiple Subsidy Summary Report with printable PDF reports and downloadable to Excel.

Search capability by Property ID added to Multiple Subsidy Report. Has printable PDF reports and downloadable to Excel capability.

Multiple Subsidy Report is modified to populate the Owner/Management Agent column with the Management Agent information as opposed to TRACS data.
Identity Verification Report Additional search capability added by Property ID for Identity Verification Report's with a printer-friendly version.
Deceased Tenant Report Provides the search capability for Deceased Tenants Report by Property ID with a printer friendly version.
08/27/13 Change 4 to HUD Handbook 4350.3 REV-1 Posted to HUDCLIPS
Change 4 to HUD Handbook 4350.3 REV-1 "Occupancy Requirements of Subsidized Multifamily Housing Programs" has been posted to HUDCLIPS. The handbook is updated to include information on use of the Enterprise Income Verification (EIV) system; Violence Against Women Act (VAWA) requirements; Supplemental Information to Application for Federally Assisted Housing; Rent Refinement of Income and Rent Determination Requirements in Public and Assisted Housing Programs; Final Rule, and requirements relating to admission of individuals subject to State lifetime sex offender registration requirements.
07/30/13 Implementation and approval of owner-adopted admissions preferences for individuals or families experiencing homelessness - Housing Notice 2013-21 Posted to HUDCLIPS
Housing Notice 2013-21, Implementation and approval of owner-adopted admissions preferences for individuals or families experiencing homelessness, was issued July 25, 2013. This Notice provides guidance to HUD field offices, contract administrators, and property owners on the circumstances under which owners of assisted properties may adopt admissions preferences. This Notice clarifies 24 CFR §5.655(c)(1) - (c)(5) to allow for owners to adopt, with HUD approval, admissions preferences not specified in the regulation, in particular, a preference to house homeless families.

Should you have any questions about the Notice and/or the implementation of a homeless preference, please submit an email to the following email address: MFH_Homeless@hud.gov
06/25/13 FY2013 Department of Homeland Security: Systematic Alien Verification for Entitlements (SAVE) Code 33
The Department of Homeland Security's SAVE system stands for Systematic Alien Verification for Entitlements. All Multifamily property managers use this system to check the legal background of individuals applying for housing assistance. HUD has just been advised that in June 2012, DHS, through the United States Congress, adopted a new category code for immigrants. This is Code 33, "Deferred Action for Childhood Arrivals". Deferred action is a discretionary determination to defer removal action of an individual as an act of prosecutorial discretion. Deferred action does not provide an individual with lawful status. This 2 year program is for people entering the country that have no criminal record, are in school (or graduated from), and under the age of 31.

The U.S. government is deferring action against these individuals (deportation) because they are low priority removals for the Department of Homeland Security. The deferred action can be removed at any time. These individuals do not have the required section 214 status as required by federal law. Persons with DACA status are not eligible to receive HUD rental assistance under the section 214 statute.

For further information please visit the SAVE Website below, or check the Code 33 Frequently Asked Questions.

You may also contact the DHS National Customer Service Center at (800) 375-5283 or (800) 767-1833 (TDD for the hearing impaired). Customer service officers are available Monday - Friday from 8 a.m. - 8 p.m. in each U.S. time zone.

Please visit the SAVE website
03/27/13 Smoke-Free Housing Toolkits Posted to the Office of Healthy Homes and Lead Hazard Control's (OHHLHC) Website
The Department has posted smoke-free housing toolkits to OHHLHC's website and a cover letter introducing these toolkits has been attached to this message. These toolkits were developed by the Department of Housing and Urban Development and its partners, the Centers for Disease Control and Prevention, the American Lung Association, and the American Academy of Pediatrics and are designed to provide information on smoke-free housing policies and suggested steps to take when implementing a smoke-free housing plan.
 
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