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Multifamily Hub - Serving Colorado, Montana, North Dakota, South Dakota, Utah and Wyoming

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09/29/14 TRACS 202D MAT Guide Published
Multifamily Housing has posted the Monthly Activity Transmission (MAT) Guide for TRACS 202D.  The guide, which provides information about the newest TRACS update and includes system guidance previously found in HUD Handbook 4350.3, REV-1, can be found at
09/29/14 State Supplementary Payments (SSP) Administered by States
Multifamily Housing has recently been informed that some states no longer have their State Supplementary Payments (SSP), which supplement the Federal Supplemental Security Income (SSI) benefit, administered by the Social Security Administration (SSA).  Because of this, SSA has advised they are not able to maintain any information about SSP in the states identified in their table below.  The new protocol effects the income amounts provided by SSA to HUD and displayed in the Enterprise Income Verification (EIV) System.  In order to verify the payment in states administering SSP, verification can be obtained by the tenant from the state office and as outlined in Chapter 5 and Appendix 3 of HUD Handbook 4350.3 REV-1.  As explained in Chapter 5 of HUD Handbook 4350.3, REV-1, the verification must be provided within 120 days of the certification date and must not be older than 120 days from the date provided to the owner.

If the above causes a discrepancy in the EIV system, note the reason for the discrepancy and place in the tenant file.

The below information and tables can be found on SSA’s website at























New Hampshire

New Mexico

North Carolina




South Carolina

South Dakota












District of Columbia*





New Jersey

New York*


Rhode Island*


*Dual administration State.  In these States, Social Security administers some categories of State supplement payments, while the State administers other categories of supplemental payments. 



Northern Mariana Islands

North Dakota

West Virginia



 **Source data from the Social Security Administration website seems to conflict.  Please check with your area Mississippi SSA office.

09/25/14 Nondirective Memo from the DAS: Clarification on Affirmative Fair Housing Marketing Plan Review Guidance

What are we doing?
This memorandum provides clarification regarding the review and approval of a multifamily property owner’s Affirmative Fair Housing Marketing Plan (AFHMP) and supersedes the May 15, 2014 Office of Asset Management memorandum on this topic.   On April 14, 2014, the Office of Fair Housing and Equal Opportunity (FHEO) published a memorandum that clarifies when updated AFHMPs need to be submitted to FHEO for review and approval.

What are the benefits?
The memo clarifies FHEO’s requirements, which are less stringent than some Owner’s may realize.  AFHMPs are not always required for FHEO review.

FHEO is required to review initial AFHMPs and existing AFHMPs updated as a result of an Owner’s internal review and determination that the plan requires modification (submitted by Owners).  An initial AFHMP is required for new projects and for projects new to Multifamily assistance, such as projects transitioning to PBRA through the Rental Assistance Demonstration (RAD) program.  In addition, owners adopting a residency preference in their admissions policies must also submit a modified AFHMP for review and approval.

More examples are in the memorandum, which will be posted on the HUD Multifamily Housing website.
04/17/14 Deadline Extended for Comments on the Revised Section 8 Renewal Policy Guide
On February 28, 2014 the Department posted the draft revised Section 8 Renewal Policy Guide for public comment. At that time the Department asked that all comments be submitted by April 30, 2014.  The deadline for submitting comments has now been extended to May 14, 2014. Comments must specifically identify the section number, page, and paragraph number to which they refer. The draft Guide can be found under the section "What's New" at

Those interested in making comments can send them via mail to the Department of Housing and Urban Development, Attention: Section 8 Renewal Guide, 451 7th Street, SW., Room 6134, Washington, DC 20410 - 0500 or electronically to
02/28/14 Revised Section 8 Renewal Policy Guide Posted for Public Comment
On February 28, 2014 the Department posted the draft revised Section 8 Renewal Policy Guide for public comment. The Section 8 Renewal Policy Guide is HUD's comprehensive guidance for renewing expiring Section 8 contracts. As part of these revisions and as described in the SUPPLEMENTAL INFORMATION section of this listserv, HUD is also advising the public that Section 9-23 of the Section 8 Renewal Policy Guide describes HUD's proposed revision to address when rents in a Rent Comparability Study (RCS) exceed 110 percent of the median gross rent by zip code.

The draft Guide can be found at under the section "What's New". Those interested in making comments should submit those comments by April 30, 2014 and can send them electronically to or via mail to the Department of Housing and Urban Development, Attention: Section 8 Renewal Guide, 451 7th Street, SW., Room 6134, Washington, DC 20410-0500. Comments must specifically identify the section number, page, and paragraph number to which they refer.
01/21/14 Deceased Tenant Report Unavailable for Some Multifamily (MF) Enterprise Income Verification (EIV) Users
The EIV Information Technical (IT) team has advised us of an issue that is preventing approximately 2,455 MF EIV users with an HUD Systems Coordinator (HSC) role or an HUD Systems User (HSU) role from obtaining a complete Deceased Tenant Report. Specifically, properties that are assigned to an M-ID with only a contract number or only a project number will not appear in the Deceased Tenant Report. If a property is assigned to an M-ID with both a contract number and a project number, the property continues to appear in the Deceased Tenant Report.

If you are affected, document your files showing the inability to run the report and include a copy of this message. Contract Administrators are instructed not to issue Management & Occupancy Review (MOR) Findings if this issue is documented by a user until such time when the Deceased Tenant Report is fully functional. The fix to this issue is scheduled for February 14, 2014.
12/18/13 FY2014 Income Limits Released
HUD has released its FY2014 Median Family Income estimates and FY2014 Income Limits. The FY2014 Income Limits were published on December 18, 2013, and are effective immediately. The income limits can be found at
12/11/13 Revised Transmittal for HUD Handbook 4350.3, REV-1, Change 4 Posted to HUDCLIPS
A revised transmittal for HUD Handbook 4350.3, REV-1, Change 4 has been posted to HUDCLIPS. In response to Multifamily Housing's business partner requests for a handbook implementation period, the Department is delaying the implementation of the requirements found in Change 4 until December 15, 2013. Owners/management agents will also have until March 1, 2014, to implement any change that requires modifications to TRACS software.

In addition to the revised implementation period, the revised transmittal identifies the removal of all appendices associated with Chapter 9 of HUD Handbook 4350.3 REV-1, Change 3. Specifically the following appendices found in Change 3 have been removed: Appendix 7-A, Appendix 7-B, Appendix 8, Appendix 9, Appendix 10 A, Appendix 10 B, Appendix 10 C, Appendix 10 D, Appendix 11, Appendix 12, and Appendix 13 (the old Appendix 14 is now Appendix 7). Further, small clarifications to verification techniques were made in paragraphs 5-13.B.2 and 9-10.A, Appendix 3 has been updated to match the verification requirements found in the rest of the handbook, and typographical errors identified by the industry have been corrected.

The file that contains the entire handbook is currently being completed. A link to this document will be posted when complete.
12/10/13 Multifamily Housing EIV System 9.6 Release Summary
EIV system update 9.6 was successfully released on December 8, 2013, and will have full functionality once the summarization is run on December 15, 2013. Below are the new functionalities that have been added to Multifamily EIV.

Any questions related to Multifamily Housing in EIV should be directed to the Multifamily Helpdesk at (800) 767-7588 or by email at

Function Description
EIV - Search Option
Property ID EIV has added the ability to obtain data by utilizing Property ID search option along with Contract or Project numbers for rolls HQA, HDK, HFU, HFC, CAC and CAU in select reports.
EIV - HQs Management Reports
Verification Report - Multiple Subsidy Summary Report Link for HFU Users added to get the list of properties receiving Multiple Subsidies in alphabetic order.
NO HSC or HSU Role Assigned Report No HSC or HSU Role Assigned Report added under HQ Management Reports menu with HQ, State and Field office search criteria. Has printable PDF reports and downloadable to Excel capability.
EIV - Verification Reports
Existing Tenant Report Existing Tenant Report was modified to populate the Owner/Management Agent column with the Management Agent information as opposed to TRACS data, with a printer friendly version option.
Multiple Subsidy Report Two additional columns, Total Number of Properties with Tenants receiving Multiple Subsidy in MF, and MF and PIH were added to Multiple Subsidy Summary Report with printable PDF reports and downloadable to Excel.

Search capability by Property ID added to Multiple Subsidy Report. Has printable PDF reports and downloadable to Excel capability.

Multiple Subsidy Report is modified to populate the Owner/Management Agent column with the Management Agent information as opposed to TRACS data.
Identity Verification Report Additional search capability added by Property ID for Identity Verification Report's with a printer-friendly version.
Deceased Tenant Report Provides the search capability for Deceased Tenants Report by Property ID with a printer friendly version.
09/18/13 Reminder: Affordable Care Act Enrollment Starts October 1, 2013
Find out more at
On October 1, 2013, the Health Insurance Marketplace opens in every state. With a single application, HUD-assisted tenants can see if their families qualify for Medicaid, for the Children's Health Insurance Program, or for subsidized health insurance premiums, and can enroll in coverage that begins as soon as January 1, 2014.

The benefits of the Affordable Care Act to HUD-assisted households is explained in this video message and blog post by Secretary Donovan, who explains how sharing information about the Affordable Care Act with HUD-assisted tenants contributes to HUD's mission of building strong and healthy communities across the country. Click here for the video blog.

The best place for the latest, most accurate, information on the Marketplace is the updated website, At the site, you can learn what it is, who can apply for insurance, how to get insurance, how to lower costs, and more. Tenants can also call a toll free number, (800) 318-2596, to speak with a trained customer service representative. The site can also help connect you to people in local communities who can provide HUD-assisted tenants with personal help making insurance choices.
09/17/13 2014 Operating Cost Adjustment Factors (OCAFs) Published
The Operating Cost Adjustment Factors (OCAF) for 2014 were published in the September 16, 2013 Federal Register. These factors are used for adjusting or establishing Section 8 rents under the Multifamily Assisted Housing Reform and Affordability Act of 1997 (MAHRA), as amended, for projects assisted with Section 8 Housing Assistance Payments. The factors are effective February 11, 2014 and can be found online
08/27/13 Change 4 to HUD Handbook 4350.3 REV-1 Posted to HUDCLIPS
Change 4 to HUD Handbook 4350.3 REV-1 "Occupancy Requirements of Subsidized Multifamily Housing Programs" has been posted to HUDCLIPS. The handbook is updated to include information on use of the Enterprise Income Verification (EIV) system; Violence Against Women Act (VAWA) requirements; Supplemental Information to Application for Federally Assisted Housing; Rent Refinement of Income and Rent Determination Requirements in Public and Assisted Housing Programs; Final Rule, and requirements relating to admission of individuals subject to State lifetime sex offender registration requirements.
07/30/13 Implementation and approval of owner-adopted admissions preferences for individuals or families experiencing homelessness - Housing Notice 2013-21 Posted to HUDCLIPS
Housing Notice 2013-21, Implementation and approval of owner-adopted admissions preferences for individuals or families experiencing homelessness, was issued July 25, 2013. This Notice provides guidance to HUD field offices, contract administrators, and property owners on the circumstances under which owners of assisted properties may adopt admissions preferences. This Notice clarifies 24 CFR §5.655(c)(1) - (c)(5) to allow for owners to adopt, with HUD approval, admissions preferences not specified in the regulation, in particular, a preference to house homeless families.

Should you have any questions about the Notice and/or the implementation of a homeless preference, please submit an email to the following email address:
06/25/13 FY2013 Department of Homeland Security: Systematic Alien Verification for Entitlements (SAVE) Code 33
The Department of Homeland Security's SAVE system stands for Systematic Alien Verification for Entitlements. All Multifamily property managers use this system to check the legal background of individuals applying for housing assistance. HUD has just been advised that in June 2012, DHS, through the United States Congress, adopted a new category code for immigrants. This is Code 33, "Deferred Action for Childhood Arrivals". Deferred action is a discretionary determination to defer removal action of an individual as an act of prosecutorial discretion. Deferred action does not provide an individual with lawful status. This 2 year program is for people entering the country that have no criminal record, are in school (or graduated from), and under the age of 31.

The U.S. government is deferring action against these individuals (deportation) because they are low priority removals for the Department of Homeland Security. The deferred action can be removed at any time. These individuals do not have the required section 214 status as required by federal law. Persons with DACA status are not eligible to receive HUD rental assistance under the section 214 statute.

For further information please visit the SAVE Website below, or check the Code 33 Frequently Asked Questions.

You may also contact the DHS National Customer Service Center at (800) 375-5283 or (800) 767-1833 (TDD for the hearing impaired). Customer service officers are available Monday - Friday from 8 a.m. - 8 p.m. in each U.S. time zone.

Please visit the SAVE website
05/09/13 Housing Notice 2013-14, Lender Delegation of Non-Critical Repair Administration, and the corresponding Mortgagee Letter 2013-13, have been published. This Notice authorizes delegation of the non-critical repair escrow administration to FHA-approved Multifamily Lenders and Servicers who voluntarily agree to administer the escrow process within the Section 223(f) and 223(a)(7) programs underwriting guidelines. You can find all Housing Notices on HUDCLIPS.
  FY2013 Updated Fair Market Rents Published in Federal Register April 30, 2013
The FY2013 Fair Market Rents (FMRs) published by the Department on October 5, 2012, were updated April 30, 2013 with revised FMRs for Cheyenne, Wyoming, Odessa, Texas; Burlington-South Burlington, Vermont and a three-county group in northwest North Dakota (Mountrail County, Ward County and Williams County.
These updated figures should be used by any program that uses FMRs. The updated figures can be found online.
The October 5, 2012 Federal Register announcement can be found online.
03/27/13 Smoke-Free Housing Toolkits Posted to the Office of Healthy Homes and Lead Hazard Control's (OHHLHC) Website
The Department has posted smoke-free housing toolkits to OHHLHC's website and a cover letter introducing these toolkits has been attached to this message. These toolkits were developed by the Department of Housing and Urban Development and its partners, the Centers for Disease Control and Prevention, the American Lung Association, and the American Academy of Pediatrics and are designed to provide information on smoke-free housing policies and suggested steps to take when implementing a smoke-free housing plan.
03/27/13 Fair Housing Accessibility FIRST
This is an informational message to let you know that HUD's Office of Fair Housing and Equal Opportunity is conducting free training courses called Fair Housing Accessibility FIRST. There are nine training events. Of the nine, there are four scheduled, with other dates to be determined.

For your convenience please see the list of locations below. Further information about these courses and the materials

Calendar of courses:

Bowie, MD - April 2
Honolulu, HI - April 25 and 26
Denver, CO - May 7
Greenwood, MS - June 17

New York, NY - possibly in April, date TBD
Richmond, VA - date TBD
Columbus, OH - date TBD
Kansas City, MO - date TBD
Boston, MA - date TBD
03/27/13 Housing Notice 2013-06, Enterprise Income Verification (EIV) System, was issued March 12, 2013.
This Notice supersedes Notices H 2011-21, H 2008-03, H 2009-20, and H 2010-10. The Notice is posted on HUDCLIPS
01/11/13 2-year Energy Innovation Grant from HUD
iCAST, a Colorado not-for-profit, received a 2-year Energy Innovation grant from HUD. They are tasked with establishing an innovative program that provides new ways of making cost-effective investments in Energy Efficiency for the multifamily affordable housing community. Owners/Agents interested learning how to achieve cost savings via an integrated suite of improvements should call iCAST at (866) 590-4377 or apply before Feb. 15th 2013 at:
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